Junior Executive Assistant

Manatal; Philippines; Hybrid; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Healthcare from day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Team events

Job summary

MicroSourcing in the Philippines is seeking a Junior Executive Assistant to provide high-impact administrative support to the Executive Leadership Team. You will manage executive calendars, coordinate cross-functional communications, and assist with travel planning and meetings.

This hybrid, dayshift role offers competitive rewards, healthcare from day one, PTO with cash conversion, life insurance, and opportunities for growth in a diverse, inclusive team.

Qualifications

• 2–3 years of experience supporting multiple executives or stakeholders
• Proficient in MS Office, Google Workspace, and calendar management tools
• Strong communication and organizational skills
• Experience in travel coordination, expense management, and administrative support

Responsibilities

• Executive Calendar Management: Manage and synchronize complex schedules for multiple VPs, resolving conflicts and optimizing time allocation.
• Cross-Functional Communication: Serve as a central communication hub - prioritizing, routing, and managing messages across departments.
• Travel Coordination: Organize end-to-end travel arrangements, including itineraries, logistics, and expense tracking.
• Meeting & Project Coordination: Prepare agendas, document action items, and track progress of cross-functional initiatives.
• Document & Presentation Support: Create and refine reports, presentations, and executive correspondence.
• Information Management: Maintain organized digital records and ensure quick access to critical information.
• Budget & Expense Administration: Handle expense reports, reimbursements, and assist in budget monitoring.
• Research & Insights: Conduct market and internal research to support executive decision-making.
• Cross-Department Projects: Coordinate initiatives across multiple teams to ensure alignment and timely delivery.
• Stakeholder Management: Act as a liaison between executives, internal teams, and external partners.
• Event Planning: Organize leadership events, town halls, and team activities.
• Confidentiality & Discretion: Manage sensitive information with the highest level of professionalism.
• Priority & Workflow Management: Ensure executives stay focused on high-impact priorities.
• Process Improvement: Identify inefficiencies and recommend process enhancements.
• Continuous Learning: Stay updated on tools and best practices in executive support.

Skills

Calendar management

MS Office

Google Workspace

Communication

Organizational skills

Travel coordination

Expense management

Administrative support

Tools

MS Office

Google Workspace

Job description

Discover your 100% YOU with MicroSourcing!

Position: Junior Executive Assistant

Location: Eastwood, BGC, and Two Ecom

Work Setup & Shift: Hybrid | Dayshift

Why Join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

• Career Growth: Take advantage of opportunities for continuous learning and career advancement.

• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role Overview

The Junior Executive Assistant provides high-impact administrative and operational support to the Executive Leadership Team (ELT). This role ensures seamless coordination across departments by managing executive schedules, facilitating communication, and supporting strategic initiatives.

Acting as the connective tissue of the organization, this role requires strong multitasking abilities, discretion, and adaptability to different leadership styles. By optimizing day-to-day executive operations, you will help drive faster decision-making and alignment across key business units.

Key Responsibilities

Executive Calendar Management

• Manage and synchronize complex schedules for multiple VPs, resolving conflicts and optimizing time allocation.

Cross-Functional Communication

• Serve as a central communication hub-prioritizing, routing, and managing messages across departments.

Travel Coordination

• Organize end-to-end travel arrangements, including itineraries, logistics, and expense tracking.

Meeting & Project Coordination

• Prepare agendas, document action items, and track progress of cross-functional initiatives.

Document & Presentation Support

• Create and refine reports, presentations, and executive correspondence.

Information Management

• Maintain organized digital records and ensure quick access to critical information.

Budget & Expense Administration

• Handle expense reports, reimbursements, and assist in budget monitoring.

Research & Insights

• Conduct market and internal research to support executive decision-making.

Cross-Department Projects

• Coordinate initiatives across multiple teams to ensure alignment and timely delivery.

Stakeholder Management

• Act as a liaison between executives, internal teams, and external partners.

Event Planning

• Organize leadership events, town halls, and team activities.

Confidentiality & Discretion

• Manage sensitive information with the highest level of professionalism.

Priority & Workflow Management

• Ensure executives stay focused on high-impact priorities.

Process Improvement

• Identify inefficiencies and recommend process enhancements.

Continuous Learning

• Stay updated on tools and best practices in executive support.

Qualifications

• At least 2-3 years of experience supporting multiple executives or stakeholders

• Proficient in MS Office, Google Workspace, and calendar management tools

• Strong communication and organizational skills

• Experience in travel coordination, expense management, and administrative support

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply