Executive Administrative Assistant (Executive Leadership Team Support)

Manatal; Western Visayas; Hybrid; PHP 246,000 - 379,000; Full time

Benefits offered by this job

Healthcare on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing is hiring an Executive Administrative Assistant to support ELT members with calendars, travel, and confidential documents. The role covers liaison with internal teams and external vendors, plus expense processing and meeting coordination.

It offers hybrid work in a dynamic environment in the Philippines. The ideal candidate has 0–2 years in administrative support, a Bachelor's in a related field, and strong MS Office and English communication skills.

Qualifications

• Experience in administrative, secretarial, or support roles (0–2 years).
• Fresh graduates with internship credentials welcome.

Responsibilities

• Assist ELT members with day-to-day administrative tasks including calendars and drafting basic correspondence.
• Coordinate local transport, travel bookings, and hotel reservations per guidelines and leadership schedules.
• Maintain digital files, record management systems, and confidential ELT documents with strict confidentiality.
• Collect receipts and assist in monthly expense reports and reimbursements.
• Handle room reservations, catering requests, and basic A/V setup for leadership meetings and events.
• Track ELT attendance, leave applications, and out-of-office schedules; consolidate leadership schedules.
• Coordinate with procurement and vendors to source tokens, gifts, and awards; assist PRs and POs.

Skills

Strong organizational skills

Attention to detail

Discretion and trustworthiness

Proactive communication

English communication

Education

Bachelor's degree

Tools

Microsoft Office 365

Google Workspace

Job description

Discover your 100% YOU with MicroSourcing!

Position: Executive Administrative Assistant

Location: Eastwood, BGC, and Two Ecom

Work Setup & Shift: Hybrid | Dayshift

Why Join MicroSourcing?

You’ll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

• Career Growth: Take advantage of opportunities for continuous learning and career advancement.

• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  

Key Responsibilities

• Assist ELT members with day-to-day administrative tasks, including calendar updates, schedule reminders, and drafting basic correspondence.

• Help coordinate local transport, travel bookings, and hotel reservations based on provided guidelines and leadership schedules.

• Maintain digital files, record management systems, and confidential ELT documents with strict confidentiality.

Expense & Liquidation Assistance

• Collect, organize, and compile receipts and billing documents for ELT monthly expense reports.

• Encode financial data into expense management templates and assist in following up on reimbursement submissions and liquidations.

Meeting & Event Coordination

• Handle room reservations, catering requests, and basic audio-visual/tech setup for internal leadership meetings and events.

• Assist in preparing meeting rooms, printing pre-read materials, and taking basic notes or action items during team alignments.

Attendance & Schedule Monitoring

• Track and log ELT attendance, leave applications, and out-of-office schedules to keep internal calendars updated.

• Consolidate leadership schedules to assist cross-functional teams in knowing executive availability.

Purchasing & Corporate Token Procurement

• Coordinate with internal procurement and external vendors to source corporate tokens, giveaways, client gifts, and executive awards.

• Assist in creating purchase requisitions (PRs), tracking purchase orders (POs), and ensuring on-time delivery of ordered items.
  

Qualifications & Requirements

• Experience: 0 to 2 years of experience in an administrative, secretarial, or support role (Fresh graduates with strong internship credentials in a corporate setting are welcome to apply).

• Education: Bachelor's degree in Business Administration, Office Management, Communications, or any related field.

• Technical Skills: Basic to intermediate proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace.

• Communication: Good written and verbal English communication skills for professional interaction with leaders and internal stakeholders.

• Core Competencies:

• Strong organizational skills and keen attention to detail.

• Willingness to learn corporate procurement, expense, and reservation systems.

• High level of discretion and trustworthiness when handling confidential information.

• Ability to follow instructions closely and proactively ask clarifying questions.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply