Executive Concierge & Operations Coordinator

Jobtailor; Manila; On-site; PHP 360,000 - 540,000; Full time

Job summary

Jobtailor is seeking an Administrative Support Specialist in Manila to assist senior executives with calendar management, meeting coordination, and travel planning, while handling confidential information with discretion.

The role requires excellence in data entry, electronic records management, KPI analysis, and collaboration with multidisciplinary teams to drive process improvements and service excellence.

Qualifications

• Bachelor's Degree is required.
• Experience in administrative support and clerical tasks.
• Proficiency in calendar management and meeting coordination.
• Experience with electronic records management and electronic billing.
• Ability to handle sensitive information confidentially.
• Experience coordinating executive travel and immigration documentation.
• Customer relationship management and service excellence skills.
• Ability to collaborate effectively in multidisciplinary teams and foster inclusion.

Responsibilities

• Provide administrative support to senior executives, including managing schedules and coordinating meetings
• Handle confidential information with discretion and professionalism
• Utilize office productivity applications for data entry and electronic records management
• Coordinate executive travel and manage travel planning logistics
• Support event management and meeting coordination
• Engage in business process improvement initiatives
• Collaborate with multidisciplinary teams on project coordination and deployment
• Manage corporate records and correspondence
• Assist with reports and KPI analysis
• Maintain office equipment and manage office supply ordering
• Apply active listening and communication skills for stakeholder management
• Adapt to a fast-paced environment and diverse client needs

Skills

Calendar Management

Meeting Coordination

Data Entry

Electronic Records Management

KPI Analysis

Travel Planning

Stakeholder Management

Active Listening

Communication Skills

Confidential Information Handling

Client Relationship Management

Education

Bachelor's Degree

Tools

CRM Software

Records Management Systems

Job description

Jobtailor is seeking an Administrative Support Specialist in Manila to assist senior executives with calendar management, meeting coordination, and travel planning, while handling confidential information with discretion.

The role requires excellence in data entry, electronic records management, KPI analysis, and collaboration with multidisciplinary teams to drive process improvements and service excellence.