Executive Assistant with Construction Industry Background

Wingassistant; Manila; Remote; PHP 591,480 - 898,380; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

100% Work‑From‑Home

Opportunities for Career Growth

Holiday & Overtime Pay

Job summary

A leading operations support firm is seeking an Executive Assistant with a background in the construction industry. The role involves managing executive calendars, preparing correspondence, and coordinating communication among stakeholders. Candidates must have at least three years of experience in an executive assistant role, strong organizational skills, and excellent English communication. This remote position offers a salary up to PHP 80,500 for experienced candidates, with various perks including performance incentives and health insurance.

Qualifications

• Minimum 3 years of experience as an Executive Assistant to C-levels.
• Strong familiarity with the construction industry is highly desirable.
• Ability to work independently and handle multiple tasks accurately.

Responsibilities

• Manage executive calendars and schedule meetings.
• Prepare correspondence and reports for construction projects.
• Coordinate communication between various stakeholders in projects.

Skills

Organizational skills

Time-management skills

Excellent English communication

Tech-savvy

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Project management software

Job description

Please whitelist the domains “lever.co” and “hire.lever.co” with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

And we’re pooling candidates for an Executive Assistant role with a background in the construction industry!

Duties and Responsibilities include but are not limited to:

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations specific to construction projects.
• Handle confidential information with discretion, ensuring compliance with industry regulations.
• Assist in organizing and maintaining project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on‑site teams.
• Monitor project timelines and deliverables, providing updates to executives as needed.
• Conduct research related to construction materials, vendors, and industry best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize and maintain the executive’s filing system, both electronic and physical.
• Perform general administrative tasks to support the executive team.

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree in Business Administration or related field preferred.
• At least 3 years of experience as an executive assistant or in a similar administrative role.
• Familiarity with the construction industry and its operations is highly desirable.
• Strong organizational and time‑management skills.
• Excellent English communication skills:
  Reading: High proficiency for reviewing detailed documents.
  Writing: High proficiency for drafting professional correspondence.
  Speaking: Clear and professional communication with clients and team members.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently and handle multiple tasks with a high degree of accuracy.
• High attention to detail and problem‑solving skills.
• Tech‑savvy with knowledge of cloud‑based systems and virtual communication tools.

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• 100% Work‑From‑Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Holiday & Overtime Pay

Schedule: US work hours (20‑40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Entry Level (1‑3 years of experience): Up to PHP 53,000
• Intermediate Level (3‑5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.