Executive Assistant (US, Canada, Australia and UK base)

Gentask Virtual Assistance Services; Dasmariñas; On-site; PHP 3,135,000 - 4,702,000; Full time

Job summary

Gentask Virtual Assistance Services is seeking an experienced Executive Assistant to support clients across the US, Canada, Australia and the UK base. You will manage day-to-day administrative tasks and assist with business operations.

The role requires excellent organizational and communication skills, the ability to handle multiple priorities, and a high level of professionalism and confidentiality. Remote work with international clients is offered.

Qualifications

• Minimum of 2 years of experience as an Executive Assistant or similar role
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Proficient in Microsoft Office and other relevant software
• Ability to work independently and handle multiple tasks simultaneously
• High level of professionalism and confidentiality
• Strong attention to detail and accuracy
• Proactive and able to anticipate needs and issues
• Experience in project management and coordination is a plus

Responsibilities

• Manage and maintain executive's schedules, appointments, and travel arrangements
• Coordinate and schedule meetings, conference calls, and events
• Prepare and edit correspondence, presentations, and other documents
• Conduct research and gather information for projects and presentations
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Organize and maintain files and records
• Assist with project management and coordination
• Provide general administrative support as needed
• Act as a liaison between clients, team members, and external partners
• Handle confidential information with discretion and professionalism

Skills

Calendar management

Executive support

Communication skills

Travel arrangements

Meeting coordination

Document preparation

Discretion confidentiality

Tools

Microsoft Office

Job description

Executive Assistant (US, Canada, Australia and UK base)

Job Openings Executive Assistant (US, Canada, Australia and UK base)

About the job Executive Assistant (US, Canada, Australia and UK base)

Position: Executive Assistant

Job Description:

We are seeking an experienced Executive Assistant to join our team and provide support to our clients. The ideal candidate will have excellent organizational and communication skills, as well as the ability to handle multiple tasks and prioritize effectively. As an Executive Assistant, you will be responsible for managing the day-to-day administrative tasks of our clients, as well as providing support for their business operations.

Responsibilities:

• Manage and maintain executive's schedules, appointments, and travel arrangements
• Coordinate and schedule meetings, conference calls, and events
• Prepare and edit correspondence, presentations, and other documents
• Conduct research and gather information for projects and presentations
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Organize and maintain files and records
• Assist with project management and coordination
• Provide general administrative support as needed
• Act as a liaison between clients, team members, and external partners
• Handle confidential information with discretion and professionalism

Requirements:

• Minimum of 2 years of experience as an Executive Assistant or similar role
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Proficient in Microsoft Office and other relevant software
• Ability to work independently and handle multiple tasks simultaneously
• High level of professionalism and confidentiality
• Strong attention to detail and accuracy
• Proactive and able to anticipate needs and issues
• Experience in project management and coordination is a plus