Executive Assistant & Travel Ops Coordinator

Pioneer Adhesives Inc. (formerly Republic Chemical Industries Inc.); Quezon City; On-site; PHP 260,000 - 420,000; Full time

Job summary

Pioneer Adhesives Inc. in Metro Manila is seeking an experienced Executive Assistant to support an executive with calendar, travel, and communications responsibilities. You will manage meetings, prepare reports, and handle confidential information with discretion.

Ideal candidates have 3–5 years in administrative and executive support roles, with strong scheduling, organization, and communication skills. The position involves on-site work and office coordination.

Qualifications

• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• Experience managing multiple calendars.
• Experience booking travel.

Responsibilities

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents.
• Prepares reports by collecting and analyzing information.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by following up subordinates on results.
• Contributes to team effort by accomplishing related results as needed.
• Provides historical reference by developing filing and retrieval systems.
• Maintains office supplies inventory and equipment maintenance.
• Attends educational workshops and improves professional knowledge.
• Provides general administrative support.

Skills

Written communication

Verbal communication

Reporting skills

Scheduling

Time management

Organization

Travel logistics

Office equipment maintenance

Meeting coordination

Calendar management

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Pioneer Adhesives Inc. in Metro Manila is seeking an experienced Executive Assistant to support an executive with calendar, travel, and communications responsibilities. You will manage meetings, prepare reports, and handle confidential information with discretion.

Ideal candidates have 3–5 years in administrative and executive support roles, with strong scheduling, organization, and communication skills. The position involves on-site work and office coordination.