Executive Assistant to the VP

Eggs Unlimited; Philippines; On-site; PHP 900,000 - 1,500,000; Full time

Benefits offered by this job

Supportive work environment

Company-provided equipment

Exposure to senior leadership

Job summary

Eggs Unlimited is seeking an experienced Executive Assistant to support the VP with high-level administrative and project management tasks. The role involves managing calendars, coordinating travel, and driving cross-functional initiatives for strategic business priorities.

The ideal candidate has 5+ years of experience supporting a C-level executive, strong data analysis abilities, and proficient use of Excel and productivity tools.

Qualifications

• 5+ years of professional experience in Executive Assistance, Project Coordination, Business Operations, or related field.
• Experience supporting a C-level executive is required.
• Strong project management and organizational skills.
• Strong data analysis and reporting skills.
• Proficiency in Microsoft Excel and business productivity tools.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities with minimal supervision.
• Strong problem-solving and critical-thinking skills.
• Ability to handle confidential information with discretion.
• Must be available to work US business hours.

Responsibilities

• Manage the VP's calendar, inbox, meetings, and priorities.
• Coordinate travel, events, and executive meetings.
• Support projects by tracking timelines, deliverables, action items, and deadlines.
• Coordinate with internal teams, clients, vendors, and external partners.
• Prepare reports, presentations, dashboards, spreadsheets, and executive summaries.
• Collect and analyze business data to support decision-making.
• Track KPIs, project progress, expenses, deadlines, and other business metrics.
• Assist with vendor coordination, purchasing, invoices, expenses, and administrative operations.
• Conduct research and compile information for executive review.
• Maintain accurate records and confidential information.
• Identify potential issues and proactively recommend solutions.
• Support special projects and other business priorities as assigned.

Skills

Executive support

Project coordination

Data analysis

Communication skills

Attention to detail

Tools

Microsoft Excel

Business productivity tools

Job description

Eggs Unlimited is one of the world’s largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever‑evolving demands of the global egg industry.

We are seeking a highly organized, proactive, and analytical Executive Assistant to the VP to provide high-level executive, administrative, project management, and business support.

The ideal candidate has experience supporting a C‑level executive and can confidently manage complex priorities while also supporting projects, coordinating stakeholders, analyzing data, and preparing reports for leadership.

Key Responsibilities

• Manage the VP's calendar, inbox, meetings, and priorities.
• Coordinate travel, events, and executive meetings.
• Support projects by tracking timelines, deliverables, action items, and deadlines.
• Coordinate with internal teams, clients, vendors, and external partners.
• Prepare reports, presentations, dashboards, spreadsheets, and executive summaries.
• Collect and analyze business data to support decision‑making.
• Track KPIs, project progress, expenses, deadlines, and other business metrics.
• Assist with vendor coordination, purchasing, invoices, expenses, and administrative operations.
• Conduct research and compile information for executive review.
• Maintain accurate records and confidential information.
• Identify potential issues and proactively recommend solutions.
• Support special projects and other business priorities as assigned.

Qualifications

• 5+ years of professional experience in Executive Assistance, Project Coordination, Business Operations, or a related field.
• Previous experience supporting a C‑level executive is required.
• Strong project management and organizational skills.
• Strong data analysis and reporting skills.
• Proficiency in Microsoft Excel and business productivity tools.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow‑through.
• Ability to manage multiple priorities with minimal supervision.
• Strong problem‑solving and critical‑thinking skills.
• Ability to handle confidential information with discretion.
• Must be available to work US business hours.

Preferred Qualifications

• Chief of Staff or Business Operations experience.
• Experience with KPI tracking, dashboards, or data reporting.
• Experience with expense management, invoicing, purchasing, or vendor coordination.
• Technical, engineering, business, or analytical background.
• Experience working with US‑based executives or distributed teams.

What We Offer

• Supportive and collaborative work environment
• Company‑provided equipment
• Exposure to senior leadership and strategic business initiatives