Executive Assistant to the Managing Director

Resourcestaff; Central Luzon; On-site; PHP 450,000 - 850,000; Full time

Benefits offered by this job

HMO Coverage from Day 1, including one FREE dependent

Free unlimited coffee and warm drinks

Employee referral incentive program

Government contributions: SSS, PhilHealth, Pag-Ibig

Opportunities for promotions

Paid training and development

Transportation service provided

Inclusive, supportive, and fun company culture

Job summary

A leading resourcing firm in Central Luzon is seeking an experienced Executive Assistant to support the Managing Director by managing daily operations, communications, and stakeholder engagement. The candidate should have a solid background in business management, with knowledge of Australian contract law being highly desirable. This role offers opportunities for professional development and a dynamic work culture, alongside various perks. Ideal candidates will have excellent organizational skills and a proactive attitude.

Qualifications

• Proven experience in Executive Assistance, Office Management, or Business Management.
• Strong knowledge of Australian contract law and business operations in construction or related industry.
• High level of professionalism and confidentiality.

Responsibilities

• Manage the Director's emails, calendar, and travel arrangements.
• Attend meetings on behalf of the Director and take detailed notes.
• Oversee administrative tasks including file management and documentation preparation.

Skills

Organizational skills

Communication skills

Multitasking skills

Problem-solving skills

Microsoft Office Suite proficiency

Confidentiality

Tools

Microsoft Office

Job description

Executive Assistant to the Managing Director

About the job Executive Assistant to the Managing Director

RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.

• HMO Coverage from Day 1: Includes one FREE dependent.
• Free unlimited coffee (and other warm drinks)
• Employee referral incentive program
• Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
• Opportunities for promotions within RSS
• Paid training and development
• Transportation service provided
• Inclusive, supportive and fun company culture.

Position Summary:

We are seeking a highly organised and proactive Executive Assistant to provide direct support to the Managing Director. This role is integral to ensuring smooth business operations, managing priorities, and enabling the Director to focus on strategic initiatives. The ideal candidate will have strong experience in business or office management, with a solid background in contract law and a proven ability to manage complex tasks efficiently.

Key Responsibilities:

• Manage the Directors emails, calendar, and travel arrangements.
• Liaise with office staff, accounts, directors, senior managers, and legal representatives.
• Attend meetings on behalf of the Director, take detailed notes, and highlight key actions or issues.
• Review business documents, identify risks or concerns, and draft professional email responses.
• Oversee administrative tasks, including file management, password storage, and system/software research, providing clear reports and market analysis.
• Coordinate with suppliers, clients, and external partners on behalf of the Director.
• Make follow-up calls to staff and clients as required.
• Support legal and commercial matters by gathering information, reviewing purchase order terms and conditions, and ensuring documentation is prepared for the legal team.
• Monitor staff performance and provide support in line with business needs.

Requirements:

• Proven experience in Executive Assistance, Office Management, or Business Management.
• Strong knowledge of Australian contract law and business operations in a construction or related industry is highly desirable.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently, exercise discretion, and make sound judgments.
• Strong problem‑solving skills and adaptability in a fast‑paced environment.
• Proficient in Microsoft Office Suite, and other business tools/software.
• High level of professionalism and confidentiality.