Executive Assistant to Investments Leaders

WTW; Taguig; Hybrid; PHP 900,000 - 1,500,000; Full time

Job summary

WTW Philippines is seeking an experienced executive assistant to provide proactive administrative support to Investments leaders and colleagues. The role requires high organization, responsiveness, and discretion to manage multiple priorities across the business.

You will coordinate complex calendars across time zones, arrange domestic and international travel, prepare presentations and reports, and maintain records and action trackers.

Qualifications

• Bachelor's degree in a relevant field or equivalent work experience.
• 7 years of executive administrative support experience.
• Experience supporting senior leaders and managing complex administrative responsibilities.
• Strong organizational and time management skills with the ability to prioritize competing demands in a fast-paced environment.
• Proven experience managing calendars, travel, meetings, and expense processing.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Knowledge of Microsoft Teams, SharePoint, and collaboration tools.
• Excellent written and verbal communication; attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong analytical, problem-solving, and proactive decision-making skills.
• Interpersonal and stakeholder management skills; engaging with colleagues and leaders.
• Highly adaptable, resourceful, able to work independently.
• Experience in project coordination or management preferred.
• Strong business acumen to anticipate needs and improve processes.
• Able to work in a hybrid work arrangement; Australia shift.

Responsibilities

• Provide proactive administrative and executive support to Investments leaders.
• Manage complex calendars across multiple time zones and coordinate meetings.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and review presentations, reports, and meeting materials.
• Coordinate leadership meetings and other business events; manage logistics and communications.
• Maintain records, notes, action trackers, and document repositories.
• Serve as a key contact for internal and external stakeholders.
• Support follow-up actions, task tracking, and prioritization of activities.
• Handle confidential information with discretion and professionalism.
• Collaborate with teams to achieve business objectives.
• Identify opportunities to improve administrative processes and efficiency.
• Deliver high-quality work while managing multiple priorities and deadlines.

Skills

Calendar management

Travel coordination

Expense processing

Presentations

Stakeholder management

Communication skills

MS Office suite

Microsoft Teams/SharePoint

Documentation & records

Discretion & confidentiality

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

WTW Philippines is seeking an experienced executive assistant to provide proactive administrative support to Investments leaders and colleagues. The role requires high organization, responsiveness, and discretion to manage multiple priorities across the business.

You will coordinate complex calendars across time zones, arrange domestic and international travel, prepare presentations and reports, and maintain records and action trackers.