Executive Assistant to CEO — Strategic Admin Partner

Quanta Paper Marketing Inc.; Mandaluyong; On-site; PHP 300,000 - 540,000; Full time

Job summary

Quanta Paper Marketing Inc. in Metro Manila invites applications for an Executive Assistant. The role supports the President/CEO with calendar management, meeting preparation, travel arrangements, and confidential communications.

The ideal candidate has proven senior administrative experience, strong written and verbal communication, and proficiency in MS Office. A business-related degree is preferred, and a professional, detail-oriented mindset is essential.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong written and verbal communication skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.
• Graduate of any business or related course.

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements.
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation.
• Handle confidential correspondence and communications with discretion and professionalism.
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively.
• Undertake research and compilation of reports, presentations, and strategic documents as required.
• Maintain detailed records, databases, and filing systems for easy information retrieval.
• Provide administrative support for special projects and strategic initiatives.
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention.
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

Skills

Senior administrative experience

Strong written and verbalcommunication

MS Office proficiency

Business-related degree

Education

Bachelor's degree in business or related field

Tools

MS Office Suite

Job description

Quanta Paper Marketing Inc. in Metro Manila invites applications for an Executive Assistant. The role supports the President/CEO with calendar management, meeting preparation, travel arrangements, and confidential communications.

The ideal candidate has proven senior administrative experience, strong written and verbal communication, and proficiency in MS Office. A business-related degree is preferred, and a professional, detail-oriented mindset is essential.