Executive Assistant to CEO — Board & Ops Partner

VA Masters; San Jose del Monte; On-site; PHP 446,000 - 1,004,000; Full time

Job summary

VA Masters is seeking an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. This trusted-partner role focuses on complex scheduling, communications, and discretion, coordinating board and leadership activities, and keeping the CEO's time focused on impact.

You will manage calendars, draft executive communications, prepare board materials, coordinate travel, and act as the main contact for the CEO's office with warmth and

Qualifications

• 4+ years providing executive-level administrative support, preferably to a C-suite.
• Proficiency with Microsoft 365, Outlook, Teams, SharePoint, and Planner.
• Exceptional organizational and time management skills in a fast-paced setting.
• Strong written communication with a track record of polished executive correspondence.
• Excellent spoken English and professional phone manner.
• High discretion and sound judgment around confidential information.
• Dependable, precise, and able to work solo.
• Strong communication skills and ability to coordinate with multiple stakeholders.

Responsibilities

• Look after the CEO's calendar with strategic judgment, prioritizing complex scheduling.
• Draft, edit, and prepare correspondence, briefings, presentations, and talking points.
• Coordinate logistics for Board of Directors meetings, agendas, minutes, and materials.
• Manage the CEO's travel arrangements and expense reporting efficiently.
• Serve as first point of contact for the CEO's office with professionalism.
• Back senior leadership coordination and scheduling for all-staff meetings and retreats.
• Track action items and deliverables, keeping leadership informed and accountable.
• Maintain confidentiality and discretion in all activities.
• Provide administrative support to senior management, donor administration, and cross-department coordination.

Skills

Executive support

Microsoft 365

Organizational skills

Written communication

English proficiency

Discretion

Independence

Stakeholder management

Tools

Planner

Asana

Monday.com

Outlook

Teams

SharePoint

Job description

VA Masters is seeking an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. This trusted-partner role focuses on complex scheduling, communications, and discretion, coordinating board and leadership activities, and keeping the CEO's time focused on impact.

You will manage calendars, draft executive communications, prepare board materials, coordinate travel, and act as the main contact for the CEO's office with warmth and