Executive Admin Assistant: Scheduling, Docs & Onboarding

Dempsey Resource Management; Cainta; On-site; PHP 279,000 - 502,000; Full time

Job summary

Dempsey Resource Management is seeking an organized Administrative Assistant to support executives with daily scheduling, correspondence, and filing. The role requires strong communication and MS Office skills, with a focus on confidentiality and multitasking in a busy office environment.

The ideal candidate will manage travel arrangements, prepare reports, and assist with onboarding while maintaining office policies and collaborating across departments.

Qualifications

• Graduate of a four-year Business course.
• Experience as an administrative assistant or office admin assistant is preferred.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality are required.
• Customer service orientation.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain paper and electronic filing systems.
• Answer and direct phone calls and emails.
• Coordinate meetings, conferences, and events.
• Order and maintain office supplies and equipment.
• Handle confidential documents and information.
• Assist with onboarding of new employees.
• Support other departments with administrative tasks.
• Maintain office policies and procedures.

Skills

MS Office proficiency

Communication skills

Organizational skills

Time management

Attention to detail

Problem solving

Multitasking

Teamwork

Discretion and confidentiality

Customer service orientation

Education

Bachelors in Business-related field

Tools

MS Office Suite

Job description

Dempsey Resource Management is seeking an organized Administrative Assistant to support executives with daily scheduling, correspondence, and filing. The role requires strong communication and MS Office skills, with a focus on confidentiality and multitasking in a busy office environment.

The ideal candidate will manage travel arrangements, prepare reports, and assist with onboarding while maintaining office policies and collaborating across departments.