Executive Assistant: Strategic Scheduling & Operations

Amazing Pharma Corporation; Antipolo; On-site; PHP 223,000 - 357,000; Full time

Job summary

Amazing Pharma Corporation seeks an organized Administrative Assistant to support executives with daily schedules, meetings, and correspondence in a fast-paced environment.

The role involves coordinating with various departments, preparing reports and agendas, and maintaining confidential records with discretion. Candidates should excel in communication, documentation, and meeting coordination to ensure seamless business activities.

Qualifications

• Proven ability to manage schedules, arrange meetings, and prepare routine documents.
• Strong written and verbal communication skills.
• Experience handling confidential information with discretion.

Responsibilities

• Manage and organize daily schedules, appointments, meetings, and business activities.
• Coordinate and provide reminders regarding important meetings, deadlines, commitments, and follow-ups.
• Prepare reports, presentations, letters, memos, meeting agendas, and other required documents.
• Handle and organize important calls, messages, emails, and correspondence.
• Coordinate with department heads, employees, suppliers, clients, and business partners as instructed.
• Take meeting notes and properly document important instructions, decisions, and action items.
• Monitor assigned tasks, pending concerns, and ongoing projects and provide timely updates.
• Assist during company meetings, events, business activities, and other official engagements.
• Maintain organized and confidential records, documents, and company information.
• Coordinate administrative and operational matters requiring management attention.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Calendar management

Meeting coordination

Report preparation

Communication

Documentation

Confidentiality

Job description

Amazing Pharma Corporation seeks an organized Administrative Assistant to support executives with daily schedules, meetings, and correspondence in a fast-paced environment.

The role involves coordinating with various departments, preparing reports and agendas, and maintaining confidential records with discretion. Candidates should excel in communication, documentation, and meeting coordination to ensure seamless business activities.