Executive Assistant & Sales Operations Coordinator

Chemical Providers Inc.; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

Chemical Providers Inc. is seeking an Executive Assistant & Sales Coordinator in the Philippines to provide daily administrative support to the sales leadership and team.

The role balances order processing with executive tasks and requires coordination with Sales, Supply Chain and Finance for seamless sales workflows. Key duties include processing orders, updating trackers, attaching necessary documents, and assisting with samples, invoicing, and delivery receipts.

Qualifications

• Experience providing executive-level administrative support.

Responsibilities

• Monitors and supports daily sales order processing.
• Communicates across Sales, Supply Chain and Finance to ensure efficient sales process flow.
• Inputs order details into the Communion system to generate Sales Orders.
• Ensures Sales Orders are acknowledged by Sales team and internal approvers.
• Collaborates with Finance for AR or overdue clearance.
• Coordinates with Supply Chain to input Batch Numbers on Sales Orders.
• Facilitates order transactions for Handicrafts customers, including follow-ups on accounts receivable.
• Prepares executive support tasks including meeting spaces and travel itineraries.

Skills

Administrative support

Cross-functional coordination

Tools

Communion system

Job description

Chemical Providers Inc. is seeking an Executive Assistant & Sales Coordinator in the Philippines to provide daily administrative support to the sales leadership and team.

The role balances order processing with executive tasks and requires coordination with Sales, Supply Chain and Finance for seamless sales workflows. Key duties include processing orders, updating trackers, attaching necessary documents, and assisting with samples, invoicing, and delivery receipts.