Executive Assistant - Remote Healthcare

Core Va Solutions; Iloilo; Remote; PHP 499,000 - 711,000; Full time

Benefits offered by this job

Starting rate of $7/hour

100% remote / work-from-home

Paid Time Off (PTO)

Paid U.S. Public Holidays Observed

Structured onboarding and training

Supportive and collaborative work环境

Long-term career opportunity with a (g

Job summary

Core-VA Solutions is seeking a Remote Executive Assistant to provide executive-level support in a busy healthcare environment. You’ll take ownership, improve processes, and create systems that make work more efficient.

You’ll manage calendars, inboxes, coordinate projects and stakeholders, prepare dashboards and notes, and support communications. This fully remote role offers onboarding, PTO, holidays observed, and long-term growth opportunities.

Qualifications

• Experience as an Executive Assistant or similar role.
• Strong organization, coordination, and follow-through.
• Experience supporting executives and managing multiple priorities.
• Proactive process-improvement mindset with SOP experience.
• Excellent written and verbal English.
• Comfortable with Microsoft 365 and collaboration tools.
• Healthcare or nonprofit knowledge is a plus.

Responsibilities

• Manage inboxes, calendars, meetings, and executive follow-ups.
• Coordinate projects, deadlines, and stakeholder communication.
• Follow up until tasks are completed with teams, clients, and vendors.
• Prepare dashboards, meeting notes, and status updates.
• Coordinate Advisory Board meetings and agendas.

Skills

Executive support

Calendar & inbox management

Project coordination

Process improvement mindset

English communication

Independent work

Attention to detail

Cross-functional collaboration

Tools

Microsoft 365

Excel

Asana

Trello

iCareManager

Canva

Meta Business Suite

Dashboard & Reporting Tools

Job description

Are you the person who keeps things moving, spots what needs to happen next, and makes sure nothing falls through the cracks?

We’re looking for a Remote Executive Assistant who can provide strong executive-level support while bringing structure, organization, and follow-through to a busy healthcare environment. If you’re proactive, detail-oriented, and naturally look for better ways to get things done, this could be a great fit.

About Core-VA Solutions

Core-VA Solutions is a healthcare-focused staffing company based in Sugar Land, Texas, with over 20 years of experience connecting U.S. healthcare organizations with skilled remote professionals.

We value professionalism, accountability, innovation, and long-term partnerships — with both our clients and our people.

The Role

As a Remote Executive Assistant, you’ll support leadership with day-to-day executive and operational needs while helping keep projects, stakeholders, deadlines, and processes on track.

This is more than a calendar-and-inbox role. We’re looking for someone who can take ownership, follow through, improve processes, and create systems that make work easier and more efficient.

What You’ll Do

Executive & Project Support

• Manage inboxes, calendars, meetings, priorities, and executive follow-ups
• Coordinate projects, deadlines, deliverables, and communication across stakeholders
• Follow up proactively with team members, clients, vendors, and partners until tasks are completed
• Prepare dashboards, reports, meeting notes, action items, and status updates
• Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups

Process Improvement & Documentation

• Identify opportunities to improve workflows, systems, and recurring processes
• Create and maintain SOPs, workflows, checklists, and process documentation
• Help develop practical systems, dashboards, and automation workflows where appropriate
• Organize compliance documentation and track regulatory correspondence and deadlines

Communication & Content Support

• Handle professional email and phone communication with internal and external stakeholders
• Support occasional website updates and social media content creation
• Create simple graphics or content using Canva when needed

Requirements

What You’ll Bring

• Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role
• Strong organizational, project coordination, and follow-through skills
• Experience supporting executives, managing multiple priorities, and coordinating stakeholders
• A proactive process-improvement mindset with experience creating SOPs or improving workflows
• Excellent written and verbal English communication
• Strong attention to detail and ability to work independently
• Comfortable with Microsoft 365, Excel, Asana, Trello, or similar tools
• Familiarity with Canva, social media, or content management tools is a plus
• Healthcare, Home Health, IDD, nonprofit, or compliance experience is a plus

Tools

Microsoft 365 | Excel | Asana | Trello | iCareManager | LazyGrow | Canva | Meta Business Suite | Dashboard & Reporting Tools

Experience with similar platforms is welcome. We value adaptability and the ability to learn new systems.

Benefits

What We Offer

• Starting rate of $7/hour
• 100% remote / work-from-home
• Paid Time Off (PTO)
• Paid U.S. Public Holidays Observed
• Structured onboarding and training
• Supportive and collaborative work environment
• Long-term career opportunity with a growing company