Executive Assistant – Project Management & SAP

Business Process Outsourcing International, Inc.; Pasay; On-site; PHP 446,000 - 781,000; Full time

Job summary

Business Process Outsourcing International, Inc. is seeking a highly organized PMO Executive Assistant to support the Project Management Office by coordinating projects, preparing reports, and maintaining documentation.

The role requires SAP experience and strong organizational skills. You will assist with meeting coordination, agendas, minutes, dashboards, and management reports while collaborating with finance, procurement, IT, and operations.

Qualifications

• Bachelor's degree in Business Administration, Management, Project Management, Engineering, Finance, or Information Systems.
• 3–5 years of relevant experience in PMO, EA, or project coordination.
• Hands-on SAP experience with S/4HANA or modules (PS, MM, FI/CO, SD) preferred.
• Strong Excel, PowerPoint, Word, and Outlook proficiency.

Responsibilities

• Provide admin and coordination support to Head of PMO and PMO team.
• Coordinate PMO meetings and management reviews.
• Prepare agendas, minutes, presentations, and reports.
• Maintain project schedules and trackers.
• Follow up with PMs on actions and deliverables.
• Consolidate updates and prepare PMO reports and dashboards.
• Monitor milestones, deadlines, risks, and issues.
• Coordinate with Finance, Procurement, IT, and operations on project needs.
• SAP data entry, reporting, reconciliation as required.
• Support governance, audits, and reviews.
• Assist in other project-related tasks as assigned by PMO Manager.

Skills

SAP proficiency

Microsoft Excel

PowerPoint

Word

Outlook

Project coordination

Stakeholder coordination

Education

Bachelor's degree in Business Administration, Management, Project Management, Engineering, Finance, Information Systems

Tools

SAP S/4HANA

SAP PS

SAP MM

SAP FI/CO

SAP SD

Microsoft Excel

Job description

Executive Assistant – Project Management & SAP

Department: Project Management Office (PMO)
Reports To: Head of PMO / PMO Manager
Employment Type: Full-Time

Job Description

We are looking for a highly organized and proactive PMO Executive Assistant to support the Project Management Office in coordinating projects, preparing reports, managing documentation, and providing administrative support to the PMO and Project Managers.

The successful candidate will have experience in project coordination, executive/administrative support, SAP, reporting, and stakeholder coordination. The role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced project environment.

Key Responsibilities

• Provide administrative and coordination support to the Head of PMO and Project Management team.

• Coordinate PMO meetings, project reviews, and management meetings.

• Prepare meeting agendas, minutes, presentations, reports, and project documentation.

• Maintain project schedules, action trackers, milestone trackers, risk and issue registers.

• Follow up with Project Managers and stakeholders on outstanding actions and deliverables.

• Consolidate project updates and prepare weekly/monthly PMO reports and dashboards.

• Monitor project milestones, deadlines, deliverables, risks, and issues.

• Maintain accurate and organized PMO records and document repositories.

• Support project reporting and data gathering using SAP and Microsoft Excel.

• Perform SAP-related data entry, reporting, monitoring, and reconciliation as required.

• Coordinate with Finance, Procurement, Operations, IT, and other departments on project-related requirements.

• Assist in ensuring compliance with PMO processes, procedures, and reporting requirements.

• Support project governance, audits, presentations, and management reviews.

• Perform other duties and project-related tasks as assigned by the PMO Manager.

Qualifications

• Bachelor's degree in Business Administration, Management, Project Management, Engineering, Finance, Information Systems, or a related field.

• 3–5 years of relevant experience in Project Coordination, PMO Administration, Executive Assistant, Project Administrator, or similar roles.

• Experience working in a Project Management Office (PMO) or project-based environment is highly preferred.

• Hands-on experience with SAP is required; knowledge of SAP S/4HANA or modules such as SAP PS, MM, FI/CO, or SD is an advantage.

• Strong proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.

• Experience preparing project reports, dashboards, presentations, and management reports.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy.

• Ability to coordinate with multiple departments and stakeholders.

• Ability to manage multiple tasks and priorities with minimal supervision.

• Proactive, dependable, and highly organized.

• Strong follow-up and problem-solving skills.

CONTRACT BASED FOR 6 MONTHS (SUBJECT TO EXTENSION BASED ON PERFORMANCE)

LOCATION: PASAY