Executive Assistant & Project Coordinator - Associate

Ernst & Young Advisory Services Sdn Bhd; Taguig; On-site; PHP 350,000 - 550,000; Full time

Job summary

EY is seeking an Executive Assistant (Associate) in the Philippines/Singapore region to support project teams with diary, calendar, and meeting logistics. The role includes travel arrangements, workshop planning, and thorough documentation to ensure actions are tracked and accessible across EY’s project databases.

The position also entails coordinating training sessions, supporting various internal tools, and maintaining strong communication with stakeholders.

Qualifications

• Diary management and calendar oversight for project teams.
• Organize meetings, conferences, and related logistics.
• Coordinate travel arrangements for project members.
• Plan workshops/area visits including logistics and materials.
• Record meeting minutes and maintain project databases/eRoom.
• Support training setup and delegate coordination.
• Administrative support on internal/external tools used EY offices.

Responsibilities

• Maintain project team calendars and key meeting locations.
• Schedule and coordinate meetings, organize conferences and calls.
• Book travel tickets and accommodations for project members.
• Assist in planning workshop agendas and logistics.
• Capture minutes with action points; keep documentation organized.
• Support training events, invites, confirmations, and attendee prep.
• Provide general tool administration to EY systems.

Skills

Diary management

Calendar management

Meetings management

Travel management

Workshop planning

Documentation

Training management

Tool support & administration

Tools

IT database systems

Job description

EY is seeking an Executive Assistant (Associate) in the Philippines/Singapore region to support project teams with diary, calendar, and meeting logistics. The role includes travel arrangements, workshop planning, and thorough documentation to ensure actions are tracked and accessible across EY’s project databases.

The position also entails coordinating training sessions, supporting various internal tools, and maintaining strong communication with stakeholders.