Americas Learning Project Coordinator Associate

EY; Philippines; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

EY is seeking an Americas Learning Project Coordinator to support global project administration, scheduling and communications from Taguig City, Philippines. You will coordinate meetings, manage documentation, timelines and approvals, and assist with content creation and newsletter tasks across a global team.

You will work in a fast-paced environment requiring excellent English communication, strong organizational skills and proficiency in MS Office and project tools.

Qualifications

• Experience coordinating tasks across multiple teams.
• Strong organizational and communication skills.
• Ability to manage stakeholder expectations and deadlines.

Responsibilities

• Coordinate project meetings including minutes, updates and action items.
• Maintain project documentation, risk and status reports.
• Track milestones, schedules and deadlines to ensure on-time delivery.
• Assist PM with event logistics, invitations, and communications.
• Manage project-related inboxes, calendars and archiving.
• Support budgeting and invoicing activities for projects.

Skills

Project coordination

English communication

MS Office

MS Project

Tools

MS Project

MS Word

MS Excel

PowerPoint

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Job Description

Service Line CBS Sub-service Line AWS

Location Taguig City, Philippines No. of positions 1

Title

Americas Learning Project Coordinator -

Associate

Rank 66

Grade Type of Employment Permanent

Overall Years of Experience 4-5 years Relevant Years of Experience 2-3 years

Requisition Date Resource On-board Date

Required Qualification

Position Summary

The associate would be required to work in a global team environment in delivering and managing
the administrative needs of the projects for stakeholders within agreed timelines
Resource with experience in project coordination with strong organizational skills and would be
required to co-ordinate and support on the following tasks:

• Project Administration support
• Put together project plan and provide weekly updates
• Follow up on outstanding actions
• Keeping team updated on movements and changes
• Flag risks and concerns
• Newsletter/leadership communication support
• Template creation and management (Outlook)
• Support select content creation (e.g. new hires list - names and photos)
• Manage select approval aspects
• Email layout setup & editions
• Distribution
• Chasing/following up basic people stories and creating an initial draft
• Sending out Q&A for completion
• Webcast Support
• Calendar planning (coordinating dates in the diary)
• Logistics – room bookings, IT support, webcast booking form and briefings
• Project co-ordination/management
• Provide replay information and links post event
• Manage invoicing and payment
• Mailbox management
• Email set up
• Sending out emails
• Monitoring inbox for feedback and questions – responding/forwarding to appropriate
• person/following up that response has been sent
• Archiving
• Transition from Lotus Notes to Outlook – setting up shared mailbox
• Mailbox calendar management
• Organize placeholders for various meetings
• Issue invitation and call details
• Manage invite updates/cancellations
• Budget/invoices
• Budget/WIP reports
• Invoice processing
• Handling invoicing & payment for 3rd party vendors

Skills Requirement

Essential Skills

• Experience in coordinating tasks between various teams.
• Minimum 4+ years of corporate experience with at least 2+ years of

Project Management/Coordination

• Experience in project coordination with strong organizational skills, would

be required to support a PM on the following tasks;

• Coordinate project meetings - produce, maintain and distribute
• meeting minutes, project documentation, updates, status
• reports, project modifications, key deliverables and approvals
• for project stakeholders and task owners
• Coordinate project execution, including inputting project
• schedules, track status and adjustments, and ensure all
• milestones, actions and deadlines are met on-schedule.
• Ensure that tasks are tracked as per committed deadlines.
• Follow up on action items with key stakeholders and task
• owners to ensure on-time project tasks

Desired technical skills

• English language skills - excellent written and verbal communication
• Knowledge in Project Management tools would be an added advantage.
• Be proficient in MS Project/Word/PowerPoint/Excel - working knowledge
• of MS office

Desired Behavioural

• Exceptional communication skills - both written and oral
• Demonstrate strong organizational skills and structured thinking abilities
• Maintain/update all project related trackers e.g Project plan, Risk tracker,
  budget tracker etc
• Demonstrate strong interpersonal and analytical skills
• Demonstrate an eye for detail
• Be flexible and willing to adjust responsibilities to align with developing
• business needs

Other requirements

• Flexibility to adjust to multiple demands, shifting priorities, ambiguity and
• rapid change
• Responsible for supporting PM with the day-to-day management and
• smooth operation of various projects.

Roles and responsibilities

Key Relationships

• EY leadership across functions, service lines and geographies
• EY Internal project teams around the world

Accountabilities

• Contributes as an effective team member and takes accountability for deliverables
• Creates value to clients independently- bringing excellent project and change management

Skills And Past Client Experiences

• Deploys consulting best practice knowledge and techniques when undertaking work
• Performs rapid assessment of current landscape for clients and can provide insights around
• hypotheses and solutions
• As a team member, assists in providing smooth delivery of internal project/program outcomes
• Acts as a coach to client staff to support embedding capability
• Develops and manages knowledge for use across internal projects and the EY communities.

Skill Set Requirement Matrix

Technical Competency Requirement N/A

Fundamental
Awareness Novice Intermediate Advanced Expert

Microsoft PowerPoint Essential

Microsoft Word Essential

Microsoft excel Essential

Microsoft Project Essential

Operational Competency Requirement

N/A

Fundamental
Awareness Novice Intermediate Advanced Expert

Program/Project
Management
Essential

Communication skills
(Comprehend, Verbal &
Written)

Essential

Initiate/Plan/Execute/Monitor
& Control/Report/Close
Essential

Comms/Financial
Management/
Integration/Procurement/
Quality

Essential

Project planning Essential

resources/Risk/
Schedule/Scope
Essential

Change Management Essential

Business engagement:
Change Governance, Strategy
& Plan/Vision & case for
Change/Culture
alignment/Sponsors/Stakehol
der Management &
Communications.

Essential

Business Readiness:
Plan readiness/Conduct
readiness assessment/
Change impact
analysis/Training /Aligning
organisation & roles

Desirable

Business Adoption:
Agree metrics/post
implementation
support/tracking &
Desirable

monitoring/lessons
learned/transfer knowledge
Organizing

Desirable

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