Executive Assistant / Personal Assistant (Senior)
MicroSourcing
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Benefits offered by this job
Job summary
MicroSourcing is seeking a highly organized Executive Assistant/Personal Assistant (Senior) to support the owner of multiple businesses operating from the same office. This is a hands-on, high-responsibility role in a fast-paced environment, requiring meticulous attention to detail, strong numeric skills, tech-savviness, and the ability to work independently with minimal direction.
This position is long-term and starts immediately, offering competitive rewards, healthcare coverage on day one,
Qualifications
- Minimum Associate’s Degree and 5 years of administrative experience OR 8 years of related experience without a degree.
- Strong QuickBooks experience and intermediate Excel skills.
- Proficiency in Word, Outlook, and standard office software.
- Tech-savvy and comfortable with social media.
- Strong written and verbal communication skills.
Responsibilities
- Manage finances across multiple companies, process invoices and payroll, and perform reconciliations.
- Prepare proposal letters, contracts, insurance certificates, and maintain organized records.
- Coordinate repairs, communicate with vendors and service providers, and manage calendar & emails.
- Handle personal and professional duties, including event planning and shopping.
- Maintain professional phone communication and high attention to detail.
Skills
Education
Tools
Job description
Discover your 100% YOU with MicroSourcing!
Location: Metro Manila
Work setup & shift: Remote
Why join MicroSourcing?
- Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Personal Assistant to support the owner of multiple businesses operating from the same office.
This is a hands-on, high-responsibility role requiring someone who thrives in a fast-paced environment, can multitask seamlessly, and is comfortable supporting both professional and personal matters. The ideal candidate is hyper-vigilant, highly accurate with numbers, tech-savvy, and capable of working independently with minimal direction.
This position is long-term and starts immediately.
- Manage finances across multiple companies
- Process monthly invoices and payroll
- Perform credit card and bank reconciliations
- Pay bills and maintain accurate financial records
- QuickBooks data entry and reporting
- Track and monitor expenses
- Prepare proposal letters and professional correspondence
- Review contracts and prepare insurance certificates
- Maintain organized records for multiple properties and fleet vehicles
- Prepare escrow and lender documentation for property transactions
- Prepare documentation related to legal matters
- General filing and record organization
- Coordinate repairs and maintenance for various properties
- Communicate with vendors, insurance agents, and service providers
- Manage scheduling and maintain daily calendar
- Provide reminders for appointments and deadlines
- Handle email correspondence with employees, vendors, insurance agents, etc.
- Maintain professional phone communication
- Order and track household and office supplies (Amazon and online purchases)
- Monitor inventory of personal and business items
- Support occasional event planning (holiday parties, conferences, personal events)
- Minimum Associate’s Degree and 5 years of administrative experience OR 8 years of related experience without a degree
- Strong QuickBooks experience
- Intermediate Excel skills (required)
- Proficiency in Word, Outlook, and standard office software
- Tech-savvy and comfortable with social media
- Strong written and verbal communication skills
- Professional, articulate, and confident on the phone
- High attention to detail and strong numerical accuracy
- Exceptional organizational and time-management skills
- Ability to multitask in a high-demand environment
- Strong problem-solving ability and independent judgment
- High integrity, strong work ethic, and efficiency
- Quick learner who shows initiative
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
- Terms & conditions apply
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