Executive Assistant (Part-time)

Deployed Philippines Inc.; Eastern Manila District; Remote; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Leaves entitlement

HMO

Job summary

Deployed Philippines Inc. is seeking a highly organized Executive Assistant to support daily operations in a remote setup. You will coordinate projects, manage financial admin, keep CRM records, liaise with suppliers, and handle Outlook, email, and reporting using Excel.

A proactive, detail-oriented mindset and 3+ years in admin/EA roles are essential. Work hours are Monday to Friday with a morning start and a 1-hour lunch break; the role offers health and life insurance benefits and a flexible

Qualifications

• At least 3 years in an admin or executive assistant role.
• Proficient in Outlook, Teams, and Excel for reporting.
• Experience with CRM systems like Pipedrive is a plus.
• Reliable, proactive and solutions-driven in a fast-paced environment.

Responsibilities

• Coordinate projects with internal staff to meet deadlines.
• Apply and reconcile payments against invoices with accuracy.
• Maintain clean CRM records and internal systems.
• Serve as main contact for suppliers via email.
• Manage Outlook, logistics, and create tracking reports in Excel.

Skills

Organizational skills

Proactive

Communication

detail-oriented

Tools

Outlook

Teams

Excel

Pipedrive

Job description

About Us

Deployed Philippines is an outsourcing company that provides remote staffing services to clients globally that are looking to expand their teams. We choose to work closely with our clients, ensuring that staff have the opportunity of working with those that value and reward staff. Here, our staff are not just a product of Deployed, but part of Deployed.

Duties and Responsibilities

• We’re looking for a highly organized, proactive EA to keep our daily operations running smoothly. This role is perfect for someone who is tech-savvy, detail-oriented, and thrives on staying two steps ahead.
• Key Responsibilities
• Project Coordination: Follow up with internal staff to ensure deadlines are met and projects stay on track.
• Financial Admin: Apply and reconcile payments against invoices with high accuracy.
• Systems Management: Maintain clean records across our CRM (Pipedrive) and other internal systems.
• Supplier Relations: Act as the main point of contact for suppliers via email.
• General Admin: Manage Outlook, handle logistics, and use Excel to create tracking reports.

Requirements

• Experience: At least 3 years in a mid-level Admin or EA role.
• Tech Stack: Proficient in Outlook, Teams, and Excel (specifically for reporting).
• CRM Skills: Previous experience with Pipedrive (or similar) is a major plus.
• Reliability: A calm, solutions-focused approach to a fast-paced environment.
• Initiative: Someone who doesn’t wait for instructions but sees what needs to be done and handles it.

Work Arrangement

• Work Setup: Flexible Work Arrangement
• Work Hours: Monday to Friday, 6:00 am PHT start time, should complete 5-6 hours work, inclusive of one (1) hour lunch break per working day.

Why you should join our team!

Leaves entitlement, HMO and life insurance upon hire!

Ready to take on the next challenge? If you’re looking for an organization with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed!

At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.

Benefits:

• Health insurance
• Life insurance

Work Location: Remote