Executive Assistant: Own the CEO's Calendar & Priorities

Journeyfront, Inc.; Pasig; On-site; PHP 540,000 - 780,000; Full time

Benefits offered by this job

Competitive salary

Medical and dental insurance

Group life insurance

Paid time off (PTO)

Career growth opportunities

Team culture

Leadership development

Free onsite meals

Job summary

ClearSource is seeking an Executive Assistant to manage the CEO's calendar and inbox with precision, prep meetings, and handle sensitive matters with discretion. You will screen communications, coordinate travel, and draft messages in the CEO's voice, freeing up hours for strategic work. Prior C-level support and exceptional judgment required.

This role offers a fast-paced environment, high ownership, and a culture that values privacy and proactive problem solving.

Qualifications

• Proven experience supporting a senior executive, C-level experience preferred.
• Excellent judgment and discretion when handling confidential information.
• Strong written communication skills, with the ability to draft messages in the CEO's voice.
• Highly organized and detail-oriented, comfortable owning outcomes rather than just tasks.
• Calm under pressure, with the ability to anticipate needs before being asked.

Responsibilities

• Protect the CEO's time and keep every commitment moving forward by managing an accurate calendar, a well-handled inbox, thoroughly prepped meetings, and tracked follow-up items.
• Conduct a week-one time audit to identify where the CEO's time goes, and repeat this audit quarterly to track progress toward offloading 20 hours of his time per week within 90 days (10 hours by day 45).
• Own and maintain an accurate calendar at least a week ahead, ensuring no double bookings and that every meeting is confirmed.
• Triage the inbox daily, ensuring nothing urgent goes unanswered past the same business day.
• Log every commitment made in meetings with a clear owner and due date, ensuring at least 95% are closed on time or flagged before they slip.
• Prepare an agenda and a one-page background packet for every external meeting in advance, without needing to be asked.
• Screen calls and messages, routing or handling them directly, and draft communications that are ready to send as-is.
• Manage travel arrangements end-to-end, ensuring clean itineraries with zero missed reservations or connections.
• Handle sensitive financial, legal, and personnel information with total discretion, always ensuring zero leaks.

Skills

Executive support

Discretion

Written communication

Organizational skills

Calm under pressure

Job description

ClearSource is seeking an Executive Assistant to manage the CEO's calendar and inbox with precision, prep meetings, and handle sensitive matters with discretion. You will screen communications, coordinate travel, and draft messages in the CEO's voice, freeing up hours for strategic work. Prior C-level support and exceptional judgment required.

This role offers a fast-paced environment, high ownership, and a culture that values privacy and proactive problem solving.