Executive Assistant — Operations & Senior Stakeholder Partner

Hammerjack Pty. Ltd. Philippine Branch Office; Hinoba-an; Hybrid; PHP 502,000 - 837,000; Full time

Benefits offered by this job

Hybrid work options

Modern offices

Barista coffee on site

Complimentary meals on site

Health coverage with dependents

Training and growth opportunities

Fortune Best Workplace recognition

Job summary

Hammerjack Pty. Ltd. Philippine Branch Office is seeking an organized Executive Assistant – Operations to provide high‑level administrative and operational support to a senior leader. The role is hybrid with two onsite days and potential work-from-home arrangements.

You will manage calendars, prepare reports, coordinate across teams, track actions and deadlines, and maintain documentation while liaising with managers, clients, and suppliers. Growth opportunities exist within the organization.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations, or a related field preferred.
• 3–5+ years of experience in EA/administrative roles supporting senior leaders.
• Experience coordinating multiple stakeholders, priorities, and deadlines.
• Experience preparing management reports, presentations, and documentation.
• Strong proficiency in MS Office or Google Workspace, especially Excel/Sheets and Slides.

Responsibilities

• Support Senior Leaders: manage calendars, meetings, appointments, correspondence, travel, presentations, reports, and documents.
• Keep Meetings Organised: coordinate meetings, prepare agendas, take minutes, track actions and deadlines.
• Manage Expenses: track CEO/Director expenses, collect receipts, submit claims, ensure policy compliance.
• Coordinate Operations: track trackers, action registers, project updates, and operational docs.
• Follow Up Proactively: chase outstanding actions, deliverables, KPIs, and recurring activities.
• Prepare Reports and Documentation: consolidate data for weekly/monthly/ad hoc reports and dashboards.
• Manage Stakeholders: liaise between senior leader and internal/external teams and clients.
• Support Projects and Improvement: track milestones, dependencies, risks, and actions.

Skills

Calendar management

Stakeholder management

Time management

Communication

Attention to detail

Confidentiality handling

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Job description

Hammerjack Pty. Ltd. Philippine Branch Office is seeking an organized Executive Assistant – Operations to provide high‑level administrative and operational support to a senior leader. The role is hybrid with two onsite days and potential work-from-home arrangements.

You will manage calendars, prepare reports, coordinate across teams, track actions and deadlines, and maintain documentation while liaising with managers, clients, and suppliers. Growth opportunities exist within the organization.