Executive Assistant - Night Shift | Hybrid, Global Team

AECOM; Philippines; Hybrid; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Hybrid work model

Medical/Dental/Vision benefits

Professional development and training

Job summary

AECOM is seeking an Executive Assistant to provide high-level administrative support to one or more executives in a hybrid Manila-based setup. You will manage calendars, coordinate meetings and travel, prepare reports and presentations, and liaise with internal departments and external partners.

The role demands discretion, professionalism, and strong communication, with experience in budgeting, vendor coordination, and timely execution of tasks in a global team context.

Qualifications

• Bachelor’s degree or 5 years experience in the same industry.
• Proficiency with MS 365 applications (Word, Excel, Outlook, PowerPoint).
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent verbal and written communication skills.
• Experience drafting reports and correspondence.
• Experience with project coordination and budget tracking.
• Experience with a global team.
• Willingness to work fixed night shift and hybrid setup (3 days onsite).

Responsibilities

• Maintain diaries and manage executive priorities and calendars.
• Coordinate meetings and travel arrangements (domestic and international).
• Prepare materials for meetings and coordinate presentations.
• Create and maintain reports, spreadsheets, and distribution lists.
• Process invoices, vendor setup, and accounts payable coordination.
• Prepare and submit executive expense reports.
• Conduct research and assist with departmental tasks.
• Collaborate with peers and internal/external stakeholders.

Skills

Communication

Organization

Attention to detail

Interpersonal skills

Professionalism

Teamwork

Problem solving

Education

Bachelor’s degree

Tools

SharePoint

MS 365

Job description

AECOM is seeking an Executive Assistant to provide high-level administrative support to one or more executives in a hybrid Manila-based setup. You will manage calendars, coordinate meetings and travel, prepare reports and presentations, and liaise with internal departments and external partners.

The role demands discretion, professionalism, and strong communication, with experience in budgeting, vendor coordination, and timely execution of tasks in a global team context.