Global Senior Executive Assistant | Night Shift & Hybrid

Cobden & Carter International; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Cobden & Carter International is seeking a Senior Executive Assistant to provide high-level administrative support to the executive team. The role requires managing calendars and complex travel across multiple time zones, drafting executive correspondence, and coordinating meetings with internal and external stakeholders.

The ideal candidate has 3–5 years of EA experience, strong communication skills across multiple platforms, and proficiency with Microsoft Office and travel logistics.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3–5 years of executive assistant experience supporting high‑level executives.
• Able to handle confidential information discreetly and diplomatically.
• Excellent communication across email, chat, calls, and meetings.
• Strong travel planning and calendar management experience.
• Proficient with Microsoft Office; familiarity with InDesign/Smartsheet a plus.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule calendars and manage travel across time zones, including flights and visas.
• Draft executive emails, presentations, and reports.
• Prepare meeting materials and coordinate logistics for internal and external meetings.
• Manage expenses, create expense reports, and reimbursements.
• Assist in planning corporate events, conferences, and retreats.
• Research and prepare executive-level reports and presentations.
• Organize and maintain documents for easy retrieval.
• Support special projects and collaborate with the global EA network.
• Build relationships with internal and external stakeholders.
• Adapt to changing priorities and last-minute requests.

Skills

Executive support

Calendar management

Travel coordination

Confidential information handling

Communication skills

Microsoft Office

InDesign

Mural/Miro

Smartsheet

Webex/Zoom

Cross-timezone coordination

Multitasking

Education

Bachelor’s degree or equivalent

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

Webex/Zoom

Job description

Cobden & Carter International is seeking a Senior Executive Assistant to provide high-level administrative support to the executive team. The role requires managing calendars and complex travel across multiple time zones, drafting executive correspondence, and coordinating meetings with internal and external stakeholders.

The ideal candidate has 3–5 years of EA experience, strong communication skills across multiple platforms, and proficiency with Microsoft Office and travel logistics.