Executive Assistant I

AECOM; Philippines; On-site; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Hybrid work model

Medical/Dental/Vision benefits

Professional development and training

Job summary

AECOM is seeking an Executive Assistant to provide high-level administrative support to one or more executives in a hybrid Manila-based setup. You will manage calendars, coordinate meetings and travel, prepare reports and presentations, and liaise with internal departments and external partners.

The role demands discretion, professionalism, and strong communication, with experience in budgeting, vendor coordination, and timely execution of tasks in a global team context.

Qualifications

• Bachelor’s degree or 5 years experience in the same industry.
• Proficiency with MS 365 applications (Word, Excel, Outlook, PowerPoint).
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent verbal and written communication skills.
• Experience drafting reports and correspondence.
• Experience with project coordination and budget tracking.
• Experience with a global team.
• Willingness to work fixed night shift and hybrid setup (3 days onsite).

Responsibilities

• Maintain diaries and manage executive priorities and calendars.
• Coordinate meetings and travel arrangements (domestic and international).
• Prepare materials for meetings and coordinate presentations.
• Create and maintain reports, spreadsheets, and distribution lists.
• Process invoices, vendor setup, and accounts payable coordination.
• Prepare and submit executive expense reports.
• Conduct research and assist with departmental tasks.
• Collaborate with peers and internal/external stakeholders.

Skills

Communication

Organization

Attention to detail

Interpersonal skills

Professionalism

Teamwork

Problem solving

Education

Bachelor’s degree

Tools

SharePoint

MS 365

Job description

Job Description:

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We’re one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Executive Assistantis responsible for providingadministrative support toone or more executives, performingday-to-day tasks such ascoordinating diaries,preparing materials for meetings,organizingand managing data, and serving as a liaison with other departments.Avaluable assetto the executiveteam,the Executive Assistant is expected tocommunicate effectively,display a strong sense of professionalism,resourcefulness,and the highest degree of confidentiality.

• Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance betweencommitments
• Facilitate and manage the Executive’s accessibility and open lines of communication withinternal and externalnetworks
• Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and actionitems
• Create andmaintainreports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive'sneeds
• Prepare and coordinatepresentations
• Drive andassistthe staging of virtual and in-personevents
• Arrange domestic and internationaltravel
• Manage correspondence for andon behalf theexecutive
• Practice collaborationwith all levels within the company,develop effective networks with peers as well as external professionalgroups
• PrepareandsubmitExecutive’s expense reportsaligned with service levelagreements
• Conductresearch
• Prepareand process departmental expenses and invoices forpayment
• Processpurchaserequests,purchaseorders,invoicecoding,vendor setup,andconductaccounts payablecoordination
• Practiceconfidentialityandmaintainhigh standardsof business ethics, ensuringstrictcompliancewithcompanypolicies
• Collaborate closely with peers to understand and enhance the value of the EArole
• Perform other related projects and duties as assigned

Qualifications

• Bachelor’sdegreeor 5years experiencein the same industry
• Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPointrequired
• Highly motivated with ability to function well in a fast-pacedenvironment
• Excellent interpersonal, organizational, and communication skills
• Strong attention to detail with an ability to deliveraccuratedocumentation and taskcompletion
• Excellent verbal and written communication skills
• Experience drafting reports andcorrespondence
• Experience managing multiple and changing demands, details, anddeadlines
• Experience working with a globalteam
• Good understanding ofadministrative andvendorsupport functions
• Experience with project coordination and budgettracking
• Experience withSharepointisaplus
• Must be willing to work in a fixed night shift and hybrid set-up of 3 days onsite work per week

Additional Information

Attributes:

• Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication)
• Ability tomaintaingood customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service)
• Ability to be thorough and meticulous in completing assigned tasks andidentifyingerrors, duplicates, & discrepancies through defined methods. (Attention to Detail)
• Ability toidentifyand resolve simple to moderate with the ability toprovideresolution alternatives by following defined policies and procedures. (Problem Solving)

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

• State/Province: Philippines
• Business Group: DCS
• Legal Entity: AECOM Global Business Services - Philippines ROHQ
• Business Line: Geography OH
• Work Location Model: Hybrid
• Operating Group: Group Support
• Primary Location: PH - Taguig City, Bonifacio Stopover

Requirements: