Real Estate Executive Assistant

1840 & Company; Manila; Remote; PHP 608,000 - 695,000; Part time

Job summary

1840 & Company is seeking a part-time Executive Assistant to support the Founder and EIC team from a remote/ Makati-based setup. The role starts with 20-40 hours per week and scales as needed, performing administrative and executive support across the investment company.

You will manage emails, calendars, travel logistics, reporting, and coordination of company events, while safeguarding confidential information and maintaining organized shared drives and data for timely decision making.

Qualifications

• 3+ years of experience in providing administrative support for multiple individuals.
• Experience supporting executives and real estate professionals preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Email, calendar and schedule management.
• Orchestrate meeting schedules, appointments, and travel itineraries.
• Coordinate meeting and travel logistics as assigned.
• Provide direct email, scheduling, calendar, and administrative support to EIC team members.
• Monitor project timelines and deliverables and organize shared drives.

Skills

Strong Client Relationships

Tools

Monday.com

Microsoft Office Suite

Google Workspace

CoStar

Job description

About the Job

This role is a part-time, off-shore support position providing administrative and executive supportacross the Investment Company (EIC).This role will be supervised by EIC's Executive Liaison (EL). The Executive Assistant (EA) will serve as a company wide resource and will receive delegated work in support of the Founder as well as other EIC team members from time to time. The allocation of responsibilities over time will remain adaptable as business needs evolve.The role could start with a minimum of 20 hours and would scale up to 40 hours a week

Responsibilities

JOB DUTIES - ADMINISTRATIVE & EXECUTIVE SUPPORT

• Email, calendar and schedule management
• Orchestrate meeting schedules, appointments, and travel itineraries.
• Help executives supported to maximize productivity.
• Coordinate meeting and travel logistics as assigned.
• Communication handling and liaison
• Support email administration, including filtering or handling routine items when appropriate.
• Compose articulate professional correspondence reflecting leadership tone and intent
• Facilitate clear communication internally and externally.
• Provide direct email, scheduling, calendar, and administrative support to EIC teammembers as assigned.

- Project coordination, monitoring, and reporting

• - Monitor project timelines and deliverables ensuring those supported stay on track.
• - Anticipate potential problems, adapt and communicate potential solutions to keep momentum flowing smoothly.
• - Organize and maintain the Company Shared Google Drive for ease of team access
• - Collect, organize, and save recurring property manager reports and other incoming business materials in the appropriate shared files so information is consistently captured and accessible.
• - Compile potential deal information and other recurring inputs into spreadsheets or tracking tools, and gather requested data for periodic/weekly review.
• - Event planning, coordination, and execution
• - Help plan, organize, and execute company events and meetings as assigned.
• - Secure venues, manage vendors, craft and publish information as assigned.
• - Adapt readily to problems with possible solutions and timely execution.

- Administrative and operational support

• - Prepare reports, presentations, financial analytics/models, and briefings as assigned
• - Safeguard company confidential information.
• - Streamline daily operations and track administrative activities as needed/assigned.
• - Operate independently with limited structure and communicate well; ask questions
• when stuck or unclear; identify the next action needed, gain alignment, and follow
• assignments through to completion without repeated prompting
• - Demonstrate a strong sense of urgency and responsiveness, completing time-sensitive work promptly and proactively communicating status, obstacles, and next steps.
• Maintain flexibility as the role develops, taking on new workflows and responsibilities that improve productivity across the company.
• Other accountabilities as assigned from time to time by EIC.

Qualifications

• Ability to work the schedule/hours specified by EIC, including U.S.-aligned hours as required for e0ective team support.
• Prior experience in providing administrative support for multiple individuals.
• Prior business experience with a strong preference for real estate industry experience and/or experience supporting real estate professionals is required.
• Detail oriented; accuracy is important.
• Familiarity with financial analytics and commercial property transaction processes.
• Preference for awareness of concepts such as due diligence, escrow, title insurance, property management reporting, etc...
• Excellent written and verbal communication skills.
• Demonstrated intellectual curiosity, sound judgment, and the ability to learn unfamiliar business processes quickly
• Proven ability to work independently and productively without extensive day-to-day structure or supervision.
• Strong sense of urgency and a bias toward timely execution and follow-through.
• Highly organized, detail-oriented, and comfortable managing multiple workstreams.
• Entrepreneurial mindset; a willingness to take on a wide range of tasks and learn the business.
• Maintains a positive outlook and embraces a collaborative working environment.
• Takes accountability, shows responsibility, and takes pride in their work.
• Proficiency/familiarity with the following software platforms: Microsoft O0ice Suite; Monday.com; Google Workspace
• PC is required.
• Experience with Monday.com is preferred.
• Experience with CoStar or similar real estate platforms is preferred.

Skills

Tools/Platforms

Mondaycom

General Skills

Strong Client Relationships

Soft Skills

Attention to Detail Communication Accuracy Active Listening

Education & Experience

Experience

3+ Years

Additional Requirements

Technological Requirements Windows

Language English

City/Province/Country Makati, National Capital Region (Metro Manila), Philippines

About the Company

1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.

Job Overview

Employment Type

Part-Time Contractor

Department

Administration

Job Level

Senior

Location

Remote · Makati, National Capital Region (Metro Manila), Philippines

Years of Experience

3+ Years

USD 7 - 8 Hourly