Executive Assistant Intern: Global Operations Support

Planate Management Group; Subic; On-site; PHP 201,000 - 290,000; Full time

Job summary

Planate Management Group (PMG) is seeking an organized Administrative Assistant to support executives with calendar management, email handling, document preparation, and travel coordination. The role requires excellent English communication, discretion, and the ability to multitask in a fast-paced environment.

The successful candidate will manage schedules, prepare materials, and assist in daily operations and special projects while maintaining confidentiality and professional conduct.

Qualifications

• Excellent verbal and written communication in English.
• Organized, detail-oriented and able to prioritize tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Skilled in calendar management, email handling and scheduling coordination.
• Strong time-management and multitasking abilities in a fast-paced environment.
• Professional attitude, reliability and confidentiality.
• Fast learner with initiative.

Responsibilities

• Assist in managing executive calendars, scheduling meetings and events.
• Support email management, including drafting responses and flagging priorities.
• Prepare and organize documents, reports, presentations, and meeting materials.
• Coordinate internal and external communications professionally.
• Take meeting minutes and track action items for follow-up.
• Maintain records, files, and databases accurately and confidentially.
• Assist in travel arrangements such as bookings and itineraries.
• Handle administrative tasks including filing and data entry.
• Support executives in daily operations and special projects.

Skills

Verbal and written English

Microsoft Office proficiency

Calendar management

Email handling

Scheduling coordination

Time-management

Discretion and confidentiality

Proactive mindset

Education

Any academic background

Tools

Microsoft Office Suite

Job description

Planate Management Group (PMG) is seeking an organized Administrative Assistant to support executives with calendar management, email handling, document preparation, and travel coordination. The role requires excellent English communication, discretion, and the ability to multitask in a fast-paced environment.

The successful candidate will manage schedules, prepare materials, and assist in daily operations and special projects while maintaining confidentiality and professional conduct.