Executive Assistant Intern (Philippines)

Planate Management Group; Subic; On-site; PHP 201,000 - 290,000; Full time

Job summary

Planate Management Group (PMG) is seeking an organized Administrative Assistant to support executives with calendar management, email handling, document preparation, and travel coordination. The role requires excellent English communication, discretion, and the ability to multitask in a fast-paced environment.

The successful candidate will manage schedules, prepare materials, and assist in daily operations and special projects while maintaining confidentiality and professional conduct.

Qualifications

• Excellent verbal and written communication in English.
• Organized, detail-oriented and able to prioritize tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Skilled in calendar management, email handling and scheduling coordination.
• Strong time-management and multitasking abilities in a fast-paced environment.
• Professional attitude, reliability and confidentiality.
• Fast learner with initiative.

Responsibilities

• Assist in managing executive calendars, scheduling meetings and events.
• Support email management, including drafting responses and flagging priorities.
• Prepare and organize documents, reports, presentations, and meeting materials.
• Coordinate internal and external communications professionally.
• Take meeting minutes and track action items for follow-up.
• Maintain records, files, and databases accurately and confidentially.
• Assist in travel arrangements such as bookings and itineraries.
• Handle administrative tasks including filing and data entry.
• Support executives in daily operations and special projects.

Skills

Verbal and written English

Microsoft Office proficiency

Calendar management

Email handling

Scheduling coordination

Time-management

Discretion and confidentiality

Proactive mindset

Education

Any academic background

Tools

Microsoft Office Suite

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its service (Army, Air Force, Navy, Marine Corps) missions, along with other federal agencies, all over the world.

Qualifications

• Open to candidates from any academic course or field
• Excellent verbal and written communication skills in English
• Highly organized, detail-oriented, and able to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Skilled in calendar management, email handling, and scheduling coordination
• Strong time-management and multitasking abilities in a fast-paced environment
• Demonstrates a professional attitude, reliability, and strict confidentiality
• Fast learner with a proactive mindset and willingness to take initiative

Key Responsibilities

• Assist in managing executive calendars, including scheduling meetings, appointments, and events
• Support email management, including drafting responses, organizing inboxes, and flagging priorities
• Prepare and organize documents, reports, presentations, and meeting materials
• Coordinate internal and external communications in a professional manner
• Take meeting minutes and track action items to ensure timely follow-up
• Maintain and update records, files, and databases accurately and confidentially
• Assist in travel arrangements such as bookings, itineraries, and logistics
• Handle administrative tasks including filing, data entry, and office coordination
• Support executives in daily operations and special projects as assigned
• Ensure strict confidentiality of sensitive information
• Proactively identify opportunities to improve processes and efficiency

Why Planate?

Planate Management Group is an Affimative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Professionally, Up and Down The Line.

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!