Administrative Assistant

TOA Global; Pampanga; On-site; PHP 424,000 - 491,000; Full time

Benefits offered by this job

Service Incentive Leave

HMO coverage

Life Insurance

Night shift premium

Onsite Clark facility

Job summary

TOA Global in Clark, Philippines is seeking an organized Administrative Assistant to support US-based real estate tax and accounting clients. Onsite, full-time with night shift hours.

You will manage document intake, organize workpapers, assemble tax return packages, coordinate entity formations, and communicate with clients. Ideal candidates have 1–3 years of experience, a relevant degree, and strong English and MS Office skills.

Qualifications

• 1–3 years of administrative support experience, preferably in public accounting or real estate finance.
• Bachelor's or Associate degree in Business Admin, Office Management, Real Estate, or related field.
• Proficiency in Microsoft Office; familiarity with TaxDome, CCH Axcess, SurePrep, or CorpNet a plus.

Responsibilities

• Log, organize, and maintain secure digital client records in firm tools.
• Review real estate tax documents and assemble final tax return packages.
• Coordinate new business entity formations with white-label providers and maintain compliance files.
• Send reminders for document requests and deadlines; schedule meetings with clients and staff.
• Perform data entry, manage client correspondence, and support special projects for Partners.

Skills

Administrative support

English communication

Multi-tasking

Data confidentiality

Education

Bachelor's/Associate degree in Business Administration or related field

Tools

Microsoft Office Suite

TaxDome

CCH Axcess

SurePrep

CorpNet

Job description

Location: Clark, Philippines
Work Arrangement: Onsite, Full-time
Shift: Monday - Friday | 9:00 PM - 6:00 AM PHT
Salary Range: Php 38,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking an organized, detail-oriented Administrative Assistant to support operational workflows for a dynamic US-based firm specializing in real estate financial services and tax compliance. You will manage digital document intake, organize workpaper binders, assemble final tax return packages, coordinate corporate entity formations, and facilitate client communications. This role is essential to ensuring smooth daily operations, maintaining file security, and delivering exceptional service to real estate accounting clients.

Your Impact

• Document Intake & Portal Management: Log, organize, and maintain secure digital client records in TaxDome and SurePrep Workpaper Binders according to strict firm procedures.
• Tax Document Comprehension & Assembly: Review and organize key real estate and tax documents (Form 1099, 1098, W-2, financial statements, escrow statements) and assemble finalized CCH Axcess tax return packages for client delivery.
• Entity Formation & Compliance: Coordinate with white-label providers (CorpNet) to process new business entity formations and maintain multi-state corporate compliance files.
• Client Communication & Scheduling: Send automated and manual reminders for document requests, filing deadlines, and compliance milestones while scheduling meetings between clients and firm accounting staff.
• General Administrative Support: Execute data entry, manage client correspondence, maintain office files, and support special administrative projects for Partners and Senior Accountants.

What You Bring

• The Experience: 1 to 3 years of administrative support experience, with a strong preference for candidates with exposure to public accounting (CPA firms) or real estate financial environments.
• Credentials & Education: Bachelor's or Associate's degree in Business Administration, Office Management, Real Estate, or a related field (or equivalent practical experience).
• Software Competency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with tax and practice management software-such as TaxDome, CCH Axcess, SurePrep, or CorpNet-is a distinct plus.
• Document Mastery: Practical ability to interpret real estate tax documents, escrow statements, and standard US tax forms (1099, 1098, W-2).
• Communication & Operational Skills: Excellent written and verbal English communication skills, sharp attention to detail, strong multi-tasking capabilities, and strict respect for client data confidentiality.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Night Shift Advantage: Premium night differential pay with guaranteed free weekends.
• Onsite Community Hub: Work out of our modern Clark facility equipped with high-speed corporate technology, collaborative workspaces, and strong peer support.
• US Real Estate & Tax Practice Growth: Expand your career by mastering US real estate accounting administration, specialized tax preparation software, and corporate compliance operations.