Executive Assistant for VP Marketing

HAMBURG Trading Corporation; Santa Rosa; On-site; PHP 335,000 - 670,000; Full time

Job summary

HAMBURG Trading Corporation in the Philippines seeks an Executive Assistant to the VP of Marketing who will handle schedules, event planning, communications and day-to-day operations support.

The role requires strong organization, attention to detail and a proactive, resourceful approach in a fast-paced culinary environment. Weekend availability and flexible hours are required. Experience in hospitality or event operations is a plus, and proficiency in MS Office and Google Workspace is expected.

Qualifications

• Education: B.S. in Business Administration with Marketing Mgmt (or related).
• At least 1 year EA experience in marketing/sales.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and Google Workspace.
• Willing to work on weekends and flexible hours.

Responsibilities

• Assist in planning and coordinating cooking classes and culinary demonstrations.
• Coordinate class schedules, participant lists and registrations.
• Prepare kitchen tools, ingredients and materials for sessions.
• Support chefs and instructors during classes.
• Manage event logistics and promotional assets.
• Track event expenses and maintain vendor records.
• Organize digital files and marketing resources.
• Handle other duties for the VP of Marketing and team.

Skills

Organization

Multitasking

Communication

Interpersonal skills

Scheduling

Event coordination

Education

B.S. in Marketing Mgmt

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

The Executive Assistant to the VP of Marketing will provide executive and administrative support in a fast-paced culinary environment. This role is responsible for managing schedules, supporting cooking class and event planning, handling communications, and ensuring the smooth execution of day-to-day operations for the VP of Marketing.

The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic environment where creativity and organization go hand in hand.

Key Responsibilities:

Class Coordination

• Assist in planning and preparing for cooking classes, workshops, and culinary demonstrations.

• Coordinate class schedules, participant lists, and registration details.

• Ensure ingredients, kitchen tools, and class materials are prepared before each session.

• Support chefs and instructors during classes to ensure a smooth participant experience.

• Help set up and restore kitchen and event spaces before and after activities.

Events & Class Support

• Coordinate logistics for cooking classes, chef demonstrations, and marketing events.

• Liaise with instructors and suppliers as needed.

• Ensure event materials and promotional assets are prepared in advance.

Administrative & Operational Support

• Organize digital files, documents, and marketing resources.

• Track event expenses and assist with budget documentation.

• Coordinate deliveries and inventory for events and class supplies.

• Maintain organized records for events, schedules, and vendor information.

• Perform other duties that support the VP of Marketing and Kessler's Kitchen team.

• Other duties that may be assigned from time to time.

Job Qualifications:

• Education: Bachelor of Science in Business Administration Major in Marketing Management or any related discipline

• Work Experience/s: At least 1 year work experience as an Executive Assistant and with experience in marketing and sales

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office and Google Workspace.

• Experience in hospitality, culinary, or event operations is an advantage.

• Willing to work on weekends and have flexible hours