Executive Assistant, Culinary (For pooling)

solaireresort; Parañaque; On-site; PHP 279,000 - 469,000; Full time

Job summary

solaireresort is seeking an experienced Administrative Assistant to support the Vice President. The role involves managing calendars, coordinating travel, handling correspondence, and preparing minutes, agendas, presentations, and reports.

The candidate should be able to prepare expense reports, maintain filing systems, and assist with special projects and events. Strong English communication and computer skills are essential, with willingness to work shifts and weekends.

Qualifications

• Experience supporting executives or higher-level staff.
• Strong verbal and written communication skills.
• Proficient with MS Office and typing.
• Able to multitask and manage calendars and travel arrangements.

Responsibilities

• Manage and maintain the VP's calendar, including scheduling meetings, appointments, and travel.
• Handle all correspondence on behalf of the VP, including emails, memos, and reports.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Compile data and assist with preparing presentations, reports, and briefings.
• Prepare and submit expense reports in accordance with company policies.
• Coordinate special projects, events, and initiatives as directed by the VP.
• Maintain organized filing systems for confidential and general documents.
• Provide admin support to Executive Chefs' Administrative team and respond to requests.

Skills

Calendar management

Administrative support

English proficiency

Typing speed

MS Office

Education

College level or higher

Tools

Microsoft Office

Email

Job description

JOB DESCIPTIONS

Manage and maintain the VP's calendar, including scheduling meetings, appointments, and travel. Handle all correspondence on behalf of the VP, including emails, memos, and reports. Prepare agendas, take meeting minutes, and follow up on action items. Compile data and assist with preparing presentations, reports, and briefings. Prepare and submit expense reports in accordance with company policies. Serve as the primary point of contact Draft, proofread, and manage correspondence, reports, and presentations. Prepare agendas and materials for meetings, take minutes, and follow up on action items. Maintain organized filing systems (digital and physical) for confidential and general documents. Coordinate special projects, events, and initiatives as directed by the Vice President. Works closely with Administrative Assistant to the Executive Chefs in terms of providing admin support by providing information, answering general inquiries and responding to TMs' requests, maintaining tracking database, ordering of office supplies and requesting BOH door access requests Keeps track and controls expenses incurred by the Culinary Admin department.

Requirements QUALIFICATIONS

• At least College level
• With exposure working to hotel
• Conversant with English
• Possess a flair for numerical and excellent service and communication skills
• Excellent computer and typing skills
• Must be able to perform shift duties and work on weekends and public holidays
• Willing to work in shifting schedules