Executive Assistant – Finance & Operations

Shanghai Oriental Textile Corporation; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Shanghai Oriental Textile Corporation is seeking an Executive Assistant – Finance & Operations to support the President with executive administration and finance/operations-related activities in Manila. The role requires exceptional organizational skills, sound judgment, and a solid understanding of accounting and financial processes.

The ideal candidate handles confidential information, works at the executive level, and supports financial and operational initiatives without owning full

Qualifications

• Solid understanding of accounting and financial processes.
• Experience handling confidential information with discretion.
• Ability to support executive-level administration and cross-functional teams.

Responsibilities

• Provide administrative support to the President, including calendar management, meeting coordination, and travel arrangements.
• Prepare executive correspondence, presentations, and briefing materials.
• Manage sensitive information with discretion.
• Coordinate with internal and external stakeholders.

Job description

We are seeking a highly trusted and detail-oriented Executive Assistant – Finance & Operations to support the President in both executive-level administration and finance/operations-related activities. This role requires exceptional organizational skills, sound judgment, and a solid understanding of accounting and financial processes.

The ideal candidate is comfortable working at the executive level, handling confidential information, and supporting financial and operational initiatives without owning full accounting responsibility.

Key Responsibilities

Executive Support

• Provide administrative support to the President, including calendar management, meeting coordination, and travel arrangements
• Prepare executive correspondence, presentations, and briefing materials
• Manage sensitive and confidential information with discretion
• Serve as a key liaison between the President and internal/external stakeholders

Finance & Accounting Support

• Assist with expense tracking, analysis, and reporting
• Review invoices, expense reports, and payment requests for accuracy and approval routing
• Support budget monitoring and track variances against plans
• Assist with reconciliations and financial schedules as needed
• Coordinate with internal finance teams and external accountants or auditors

Operations Support

• Support operational reporting and process improvements
• Help organize and track key initiatives and deadlines
• Assist with policy documentation and internal controls coordination
• Provide ad hoc analysis and reporting to support executive decision-making