Executive Assistant/EA

LPPA Design Group, Inc.; Quezon City; On-site; PHP 300,000 - 450,000; Full time

Job summary

LPPA Design Group, Inc. in Manila seeks an Executive Assistant/Business Development Officer to manage daily office operations and support the President/CEO with scheduling, documentation, and client communications.

The role involves preparing reports, coordinating billing, maintaining records, and assisting with proposals and accreditation activities, with opportunities to contribute to business development and vendor relations.

Responsibilities

• Managing the day-to-day operations of the office
• Managing the day-to-day schedule of President/CEO
• Organizing and maintaining files and records
• Maintains executive's appointment schedule by planning and scheduling meetings
• Preparing and editing correspondence, reports, and presentations
• Communicates with clients, client suppliers, and vendors
• Prepare and verify source documents such as invoices and receipts
• Prepare project logs and maintain accounting filing systems
• Safeguard sensitive information with discretion and integrity
• Multitask, prioritize commitments and manage time effectively
• Prepare billing in coordination with the Bookkeeper
• Prepare requirements for accreditation, eligibility and bidding for private and government projects
• Prepare technical and financial proposals and business correspondences
• Perform other related duties as assigned by the President/CEO

Job description

LPPA Design Group

A progressive design practice based in Manila, providing architecture, planning, interior design and consultancy services. The architecture firm was established in 1993. It has a broad range of experience, delivering design excellence and innovation that is responsive to client goals and user concerns. LPPA was cited by BCI Asia as one of the Top 10 Architectural Firms in the Philippines.

Over the years, the firm has collaborated with clients in creating environments that enhance human experience. The design firm has always looked for new ways to develop innovative solutions and ideas. This diverse expertise and high performance design include several completed residential developments and office towers, civic and retail buildings, healthcare, hospitality and mixed use developments.

Why Join Us?

LPPA Design Group is a well established and reputable firm offering innovative ways of approaching a design solution and committed to sustainable design and with extensive knowledge working with the local and international codes and standards.

LPPA provides their associates and employees with a suitable working environment, fair compensation as well as acknowledging their professional aspirations.

EXECUTIVE ASSISTANT/ BUSINESS DEVELOPMENT OFFICER

DUTIES AND RESPONSIBILITIES

• Managing the day-to-day operations of the office;
• Managing the day-to-day schedule of President/CEO;
• Organizing and maintaining files and records;
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
• Preparing and editing correspondence, reports, and presentations;
• Communicates (both in verbal and written form) with clients, client suppliers, and vendors;
• Check and verify source documents such as invoices, receipts, computer printouts;
• Responsible in preparing (employee’s project log sheet);
• Maintain an orderly accounting filing system;
• With high level of discretion and integrity to safeguard sensitive information;
• Ability to multi-task, prioritize commitments and manage time effectively.
• Creates and renews the contracts based on signed quote or original quote;
• Prepares certifications, memorandum on project updates, statement of accounts and other forms of computation of payments upon request of clients and other parties concerned;
• Provide project office and financial administration support on billable engagements;
• Complete all project office tasks and financial administration activities in accordance to the monthly defined cycle;
• Execute responsibilities based on the documented and agreed upon tasks as may be assigned by the President/CEO;
• Preparation of Billing in coordination with Bookkeeper.
• Preparation of requirements and documents for compliance in accreditation, eligibility and bidding for different private and government procuring entities.
• Preparation of technical and financial proposals and business correspondences.
• Performs other related duties from time to time.