Executive Assistant - AU Experienced (FOR POOLING)

Law Assist Pty Ltd; Quezon City; Hybrid; PHP 420,000 - 680,000; Full time

Job summary

Law Assist Pty Ltd in Eastwood, Quezon City, Philippines, is seeking a polished Executive Assistant to deliver confidential administrative support to senior partners and practice leaders. The role demands strategic thinking, discretion, and the ability to manage key stakeholder relationships with ease.

You will manage complex calendars, gatekeep executive communications, prepare board packs and presentations, coordinate internal events, and track action items in a hybrid setup (3 days onsite/2

Qualifications

• Must have proven experience as an Executive Assistant supporting senior leadership, ideally in a professional services environment.

Responsibilities

• Manage complex executive calendars and coordinate internal/external meetings, board conferences, and travel itineraries.
• Act as gatekeeper for executive communications, prioritise emails, and liaise with high-profile clients and external stakeholders.
• Prepare, compile, and format high-level presentations, board packs, and strategic documents.
• Coordinate internal events, team catches-ups, and stakeholder engagement initiatives.
• Monitor action items from meetings and ensure follow-ups across departments.
• Manage expense claims, invoicing coordination, and routine administrative reporting.

Skills

Executive liaison

Calendar management

Stakeholder management

Discretion & confidentiality

Travel coordination

Tools

Microsoft Office

Presentation software

Job description

Location: Eastwood, Quezon City

Schedule: Monday - Friday (6AM - 2PM MNL)

Work Set-up: Hybrid (3 days onsite/2days WFH) / Full WFH option

Position Summary:

We are looking for a polished, proactive, and resilient Executive Assistant to deliver high-level, confidential administrative and operational support to our senior partners and practice leaders. This role requires a strategic thinker who can anticipate executive needs, streamline workflows, and manage stakeholder relationships seamlessly.

Key Responsibilities:

• Manage complex, dynamic executive calendars, coordinating internal and external meetings, board conferences, and travel itineraries with absolute precision.


• Act as a primary gatekeeper and conduit for executive communications, handling correspondence, prioritising emails, and liaising with high-profile clients and external stakeholders.


• Prepare, compile, and format high-level presentations, board packs, reports, and strategic documentation using advanced software tools.


• Coordinate internal events, team catch-ups, and stakeholder engagement initiatives.


• Monitor action items arising from executive meetings, ensuring follow-ups are completed proactively across departments.


• Manage expense claims, invoicing coordination, and routine administrative reporting.

Key Requirements & Qualifications:

• Mandatory: Proven experience as an Executive Assistant supporting senior leadership, ideally gained within an Australian law firm or professional services environment.


• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools.


• High emotional intelligence, discretion, and confidentiality when handling sensitive strategic and personnel matters.


• Strong problem-solving abilities, commercial acumen, and the capacity to work autonomously with minimal supervision.


• Exceptional interpersonal skills, maintaining a calm, down-to-earth, and approachable demeanor under pressure.