Executive Assistant & Operations Coordinator

AdminEdge; Metro Manila; Remote; PHP 605,000 - 692,000; Full time

Benefits offered by this job

Paid time off

US holidays

Job summary

AdminEdge is seeking an Executive Assistant & Operations Coordinator to support the Founder and leadership team across consulting engagements, business development, and day-to-day operations.

The role is remote in the Philippines with CST hours, offering a competitive hourly rate and opportunities to manage multiple client projects and deliverables in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant or Operations Coordinator experience.
• Experience supporting executives, consultants, founders, or professional service firms.
• Strong calendar management and scheduling experience.

Responsibilities

• Manage complex calendars across organizations and client engagements.
• Draft, review, and send professional correspondence for leadership.
• Maintain CRM records and follow-up workflows.

Skills

Executive support

Calendar management

CRM proficiency

English communication

Remote work

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

Position: Executive Assistant & Operations Coordinator

Job Type: Full-time (40 hours/week)

Location: Philippines (Remote, CST hours)

Salary: $7/hr - $8/hr

*****IMPORTANT*****

Overview

A growing management consulting and advisory firm is seeking a highly organized Executive Assistant & Operations Coordinator to support the Founder and leadership team across consulting engagements, business development, relationship management, and day-to-day operations.

This role is designed for a proactive professional who thrives in a fast-paced environment, enjoys solving problems independently, and can help create leverage for a busy executive managing multiple clients, projects, advisory roles, and business initiatives. The ideal candidate is self-directed, comfortable working across multiple client organizations without a set daily routine, and able to move priorities forward without requiring constant direction.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex calendars across multiple organizations and client engagements.

• Coordinate meetings, reschedules, invitations, and follow-up communications.

• Identify scheduling conflicts and proactively resolve them.

• Assist with travel coordination and logistical planning when needed.

• Monitor executive priorities and help ensure critical deadlines are not missed.

• Independently manage priorities and move to the next appropriate task without requiring continuous direction.

Email & Relationship Management

• Monitor and organize email communications.

• Draft, review, and send professional correspondence on behalf of leadership.

• Maintain email tracking systems and follow-up workflows.

• Ensure important messages receive timely responses.

• Help maintain ongoing communication with clients, referral partners, and strategic contacts.

CRM & Business Development Support

• Maintain CRM records and relationship tracking systems.

• Monitor contact activity and identify outreach opportunities.

• Coordinate follow-up campaigns and value-add communications.

• Support lead nurturing and relationship management initiatives.

• Help ensure key contacts remain engaged and connected to the organization.

Project & Operations Coordination

• Attend meetings and capture action items, notes, and follow-up tasks.

• Support project managers with administrative and coordination tasks.

• Track deliverables, deadlines, and project updates.

• Assist with workflow management across multiple consulting engagements and client organizations.

• Coordinate internal communications and task follow-through.

• Manage changing priorities across multiple clients and projects in an environment where daily workflows may vary.

Document Production & Presentation Support

• Format presentations, proposals, reports, and client-facing materials.

• Adapt existing content into client-specific branded templates.

• Follow established brand standards, examples, templates, and previously approved materials rather than unnecessarily recreating existing work.

• Review documents for quality, consistency, grammar, and formatting accuracy.

• Review and refine AI-generated content using sound editorial judgment before presenting materials to leadership or clients.

• Ensure AI-assisted work aligns with established messaging, brand standards, tone, and quality expectations.

• Support development of SOPs, templates, and operational documentation.

• Maintain organized document repositories and file structures.

Marketing & Social Media Coordination

• Help maintain social media calendars and publishing schedules.

• Coordinate posting of content across LinkedIn and other professional platforms.

• Assist with content organization, formatting, and scheduling.

• Track content performance and maintain publishing consistency.

Preferred Skills & Qualifications

• 3+ years of Executive Assistant, Operations Coordinator, Project Coordinator, or similar experience.

• Experience supporting executives, consultants, founders, or professional service organizations.

• Strong calendar management and scheduling experience.

• Excellent written and verbal English communication skills.

• Experience with CRM systems, spreadsheets, and workflow management tools.

• Strong proficiency with Microsoft Office and Google Workspace.

• Strong working knowledge of LinkedIn and professional social media platforms.

• Ability to manage multiple clients, projects, and changing priorities with minimal supervision.

• Strong reasoning, problem-solving, and editorial judgment.

• Ability to work independently, determine appropriate next steps, and move work forward without constant direction.

• Exceptional attention to detail and organizational skills.

• Comfortable working independently in a remote environment.

Nice-to-Have (Bonus Skills)

• Experience supporting consulting, advisory, private equity, or professional services firms.

• Experience supporting multiple clients or organizations simultaneously.

• Social media coordination experience, particularly LinkedIn.

• Experience creating SOPs and process documentation.

• Familiarity with AI productivity tools such as Claude, ChatGPT, Read AI, or similar platforms.

• Experience reviewing and refining AI-generated content rather than relying on raw AI output.

• Basic project management experience.

• Experience working with distributed or international teams.

What we offer:

• Competitive compensation — $7–$8 per hour, paid in USD

• Fixed U.S. working schedule

• Fully remote role — work from anywhere

• Direct collaboration with U.S. small businesses and entrepreneurs

• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off