Executive Assistant

One Top Medical Systems Resources OPC; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

One Top Medical Systems Resources OPC in Marilag, Quezon City, Metro Manila seeks an Executive Assistant to provide comprehensive support to senior management. You will manage complex calendars, coordinate travel, prepare confidential documents, and draft correspondence to keep the executive office running smoothly.

The role requires impeccable organisation, discretion, and the ability to prioritise multiple tasks in a fast-paced healthcare environment.

Qualifications

• Proven experience supporting senior executives in a fast-paced environment.
• Strong organisation, time management and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel for senior management.
• Prepare and maintain confidential files and reports with attention to detail and data security.
• Draft, edit and distribute correspondence, reports, and presentations for executives.
• Organise board meetings, conferences and events; assist with material preparation.
• Serve as primary contact for internal/external communications; screen calls and emails.
• Maintain databases, track milestones, and prepare status reports; support research as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Communication

Discretion

Time management

Data privacy

Independent work

Healthcare familiarity

Tools

Microsoft Office Suite

Job description

About the role

One Top Medical Systems Resources OPC is seeking a highly organised and proactive Executive Assistant to join our team in Marilag, Quezon City, Metro Manila on a full-time basis. This is a pivotal administrative position that will provide comprehensive support to senior management, ensuring the smooth and efficient operation of our executive office. As an Executive Assistant, you will be instrumental in maintaining high-level organisational standards, managing complex schedules, and facilitating effective communication across all levels of the organisation. This role is essential to the success of our leadership team and the overall productivity of One Top Medical Systems Resources OPC.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management
• Preparing and maintaining confidential files, documents, and records with strict attention to detail and data security
• Drafting, editing and distributing correspondence, reports, and presentations on behalf of executives
• Organising and coordinating board meetings, conferences, and special events
• Serving as a primary point of contact for internal and external communications, screening calls and emails appropriately
• Managing office supplies, equipment, and vendor relationships to ensure operational efficiency
• Supporting multiple executives simultaneously whilst prioritising tasks and meeting deadlines
• Maintaining and updating databases, tracking project milestones, and preparing status reports
• Assisting with research, data compilation, and analysis for executive decision-making

What we're looking for

• Proven experience working as an Executive Assistant or in a similar senior administrative support role, ideally within a healthcare or medical systems environment
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software
• Strong written and verbal communication skills with the ability to interact professionally with all levels of staff
• Discretion and confidentiality in handling sensitive business information
• Demonstrated ability to work independently and take initiative with minimal supervision
• Exceptional attention to detail and accuracy in all administrative tasks
• Strong interpersonal skills and the ability to build effective working relationships
• Professional demeanour and a collaborative approach to teamwork
• Flexibility and adaptability in a fast-paced, dynamic work environment
• Preferred experience: Knowledge of medical systems, healthcare administration, or experience supporting medical professionals

What we offer

One Top Medical Systems Resources OPC is committed to fostering a supportive and professional work environment where employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and career advancement within a growing organisation. We recognise the importance of work-life balance and strive to maintain a positive workplace culture that values integrity, excellence, and teamwork. We are an equal opportunities employer and welcome applications from all qualified candidates.

About us

One Top Medical Systems Resources OPC is a dedicated healthcare and medical systems organisation committed to delivering high-quality services and support to the medical sector. With a focus on innovation, reliability, and excellence, we work to advance healthcare delivery and improve patient outcomes. Our team comprises experienced professionals who are passionate about making a positive impact in the healthcare industry. We pride ourselves on maintaining strong ethical standards, fostering a collaborative workplace culture, and building lasting relationships with our partners and clients.