Executive Assistant

Athena; Philippines; On-site; PHP 436,000 - 590,000; Full time

Benefits offered by this job

Training program

HMO coverage

Mental Health support

Career advancement opportunities

Global exposure

Job summary

Athena is seeking an Executive Assistant in the Philippines to support busy executives with scheduling, communications, and project coordination. You will partner closely with clients to anticipate needs and ensure smooth, proactive operations across time zones.

The role emphasizes strong English communication, attention to detail, and the ability to work independently while leveraging AI-enabled tools to drive productivity and efficiency. Training and growth opportunities are provided.

Qualifications

• Excellent verbal and written English communication skills.
• Strong organizational and time-management abilities.
• High attention to detail with proactive problem solving.
• Ability to manage multiple priorities concurrently.
• Professional demeanor and executive presence.
• Comfortable using AI-enabled tools and tech platforms.
• Independent work style with accountability.

Responsibilities

• Manage calendars and scheduling priorities for executives.
• Coordinate meetings and stakeholder communications.
• Arrange and manage travel logistics.
• Track action items and follow-ups.
• Support project coordination and administrative workflows.
• Assist with event planning and logistics.
• Maintain accurate records and documentation.
• Anticipate client needs and propose solutions.
• Communicate professionally with internal and external stakeholders.
• Leverage technology and AI tools to boost efficiency.

Skills

English communication

Organization

Attention to detail

Critical thinking

Multitasking

Executive presence

Tech-savvy

Independence

Bachelor’s degree (preferred)

Education

Bachelor’s degree preferred

Tools

AI-enabled tools

Calendar management software

Job description

About Athena

Athena partners with ambitious business leaders by providing world-class Executive Assistants who help them operate more effectively, stay organized, and focus on high-impact priorities.

As an Executive Assistant, you will become a trusted extension of your client’s team, supporting them across scheduling, coordination, communication, and operational execution.

Role Overview

Executive Assistants work directly with executives and business leaders to manage priorities, improve efficiency, and create leverage in their day-to-day operations. This role requires exceptional communication skills, strong attention to detail, sound judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

• Manage calendars and scheduling priorities
• Coordinate meetings and stakeholder communications
• Arrange and manage travel logistics
• Track action items and follow-ups
• Support project coordination and administrative workflows
• Assist with event planning and logistics
• Maintain accurate records and documentation
• Anticipate client needs and proactively recommend solutions
• Communicate professionally with internal and external stakeholders
• Leverage technology and AI tools to improve efficiency and productivity

Qualifications

• Excellent verbal and written English communication skills
• Strong organizational and time-management abilities
• High attention to detail
• Strong critical thinking and problem-solving skills
• Ability to manage multiple priorities simultaneously
• Professional demeanor and executive presence
• Comfortable working with technology and AI-enabled tools
• Ability to work independently while maintaining accountability
• Bachelor’s degree preferred but not required

Training Program

Successful candidates will participate in Athena’s structured training program designed to prepare Executive Assistants for client-facing responsibilities.

The program includes:

• Instructor-led learning
• Practical simulations and assessments
• Communication and executive presence development
• Technology and AI enablement
• Performance evaluations to ensure client readiness

Not all trainees successfully complete the program, as Athena maintains a high quality bar to ensure client readiness.

Compensation & Benefits

During Training

• PHP 30,000 training allowance
• HMO coverage beginning Week 3 of training

Upon Client Matching

• Package of PHP 46,000/month (paid weekly)
• Comprehensive HMO coverage (PHP 200,000 annual limit + 2 free dependents)
• Mental Health Support (psychologist, psychiatrist, or life coach access)
• Optical and Medicine Reimbursements
• Pet Support
• All statutory benefits (SSS, Pag-IBIG and PhilHealth contributions and Maternity/Paternity Leave, Solo Parent Leave, VAWC Leave, and Magna Carta Leave)
• Career advancement opportunities in our global organization

Why Join Athena?

• Work with executives and business leaders from around the world
• Receive world-class training and professional development
• Join a high-performance and supportive culture
• Gain exposure to modern technology and AI-powered tools
• Build a long-term career with growth opportunities across the organization

Athena is committed to creating an inclusive workplace and welcomes candidates from all backgrounds.