Executive Assistant

CoDev Philippines; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

CoDev Philippines is seeking an organized Administrative Assistant to support client relationships and daily office operations on a remote basis. You will handle CRM and project tools, follow up with prospects, and keep the pipeline moving with a friendly, reliable presence.

Ideal candidates are comfortable on the phone, adept with HubSpot and Asana, and can manage multiple follow-ups independently in a remote environment.

Qualifications

• Prior experience in administrative, customer service, sales support, or client-facing roles.
• Hands-on experience with a CRM (HubSpot or similar).
• Familiarity with project tools (Asana or equivalent).
• Strong written and verbal communication, warm professional phone presence.
• Highly organized, detail-oriented, and able to manage multiple follow-ups.

Responsibilities

• CRM & Pipeline Management — Maintain and update customer and lead records in HubSpot, keeping communications and deal stages current.
• Project Coordination — Organize tasks and deadlines in Asana; provide reminders and status updates.
• Google Suite Administration — Draft correspondence, manage schedules, and prepare documents.
• Client Communications — Serve as first point of contact for clients with professionalism.
• Customer Follow-Up & Scheduling — Reach out to customers to confirm details and set meetings.
• Repeat Business Outreach — Reconnect past customers to gauge interest in new bids or projects.
• New Lead Outreach — Contact new leads, assess interest, and set up introductory meetings.
• Ongoing Customer Relations — Check in with current and past customers to build rapport and identify future work.

Job description

Overview

We are looking for an organized, personable Administrative Assistant to support our client relationships and day-to-day office operations. This is a remote, client-facing role for someone who is comfortable on the phone, confident managing a CRM and project tools, and genuinely enjoys building relationships with customers. You'll be the friendly, reliable point of contact who keeps our pipeline moving — following up with prospects, checking in on past customers, and keeping our team organized and on schedule.

Overview

We are looking for an organized, personable Administrative Assistant to support our client relationships and day-to-day office operations. This is a remote, client-facing role for someone who is comfortable on the phone, confident managing a CRM and project tools, and genuinely enjoys building relationships with customers. You'll be the friendly, reliable point of contact who keeps our pipeline moving — following up with prospects, checking in on past customers, and keeping our team organized and on schedule.

Responsibilities

WHAT YOU'LL DO

• CRM & Pipeline Management — Manage and update customer and lead records in HubSpot, keeping communications and deal stages current and accurate.
• Project Coordination — Organize tasks, projects, and deadlines in Asana, and keep the team on track with reminders and status updates.
• Google Suite Administration — Draft correspondence, manage schedules, and prepare documents using Docs, Sheets, Gmail, and Calendar.
• Client Communications — Serve as a first point of contact for clients, handling inquiries and correspondence with professionalism and a friendly tone.
• Customer Follow-Up & Scheduling — Reach out to customers to confirm details, answer questions, and schedule meetings or site visits.
• Repeat Business Outreach — Contact past customers to reconnect, gauge interest, and identify new bid or project opportunities.
• New Lead Outreach — Reach out to new leads, qualify interest, and set up introductory meetings for the sales team.
• Ongoing Customer Relations — Check in regularly with current and past customers to build rapport, ensure satisfaction, and uncover future work.

Qualifications

WHAT WE'RE LOOKING FOR

• Prior experience in an administrative, customer service, sales support, or client-facing role.
• Hands-on experience with HubSpot or a comparable CRM.
• Familiarity with Asana or similar project/task management tools.
• Strong working knowledge of Google Suite (Gmail, Docs, Sheets, Calendar).
• Excellent written and verbal communication skills, with a warm, professional phone presence.
• Highly organized, detail-oriented, and comfortable managing multiple follow-ups at once.
• Self-motivated and reliable when working independently in a remote environment.
• Comfortable making outbound calls to current and prospective customers.

DETAILS

• Employment Type — Full-Time
• Location — Remote

Required Skills

HubSpot

Years Of Experience Needed

3