Executive Assistant

Toplent; Manila; Hybrid; PHP 3,015,000 - 4,523,000; Full time

Benefits offered by this job

100% Remote

Competitive USD salary

Global team

Job summary

Toplent is seeking a highly organized Executive Assistant to join a fully remote team. You will provide high-level administrative support to executives, manage calendars and emails, prepare reports and meeting materials, and track action items to ensure timely outcomes.

Requirements include a minimum of 2 years in a similar role, excellent English communication, and proficiency with Google Workspace, Microsoft Office, Slack and Zoom. This is a 100% remote role with a competitive USD salary.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Ability to organize, prioritize, and multitask in a fast-paced environment.

Responsibilities

• Manage and optimize executives’ calendars, appointments, and scheduling.
• Handle email inboxes, correspondence, and communication on behalf of executives.
• Prepare reports, presentations, and meeting materials as needed.
• Take detailed meeting notes, track action items, and follow up on deliverables.
• Conduct research and compile information to support executive decision-making.
• Coordinate with internal teams and external stakeholders to ensure seamless communication.
• Organize travel arrangements, itineraries, and logistics.
• Anticipate executives’ needs and resolve issues proactively.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Calendar management

Email management

Report preparation

Meeting minutes

Research

Stakeholder coordination

Travel coordination

Issue resolution

Confidentiality

English communication

Multitasking

Remote collaboration

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Job description

Toplent helps companies scale faster by connecting them with exceptional remote professionals from SEA, LATAM, and South Africa. We are currently collaborating with a client who is looking for a highly organized and proactive Executive Assistant to join their team on a full-time remote basis.

In this role, you’ll provide high-level administrative support to executives, ensuring smooth day-to-day operations, effective communication, and efficient time management.

• Manage and optimize executives’ calendars, appointments, and scheduling
• Handle email inboxes, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and meeting materials as needed
• Take detailed meeting notes, track action items, and follow up on deliverables
• Conduct research and compile information to support executive decision-making
• Coordinate with internal teams and external stakeholders to ensure seamless communication
• Organize travel arrangements, itineraries, and logistics
• Anticipate executives’ needs, proactively resolving issues before they arise
• Maintain confidentiality and handle sensitive information with discretion
• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Exceptional organizational and time-management skills with the ability to multitask effectively
• Excellent written and verbal communication skills in English
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment
• Comfortable working in a remote and multicultural team setting
• Professionalism, discretion, and a proactive problem-solving mindset
• 100% Remote Role (Work from anywhere)
• Competitive Salary in USD
• Collaborative and supportive global team environment