Executive Assistant

VA Masters; Isabela; On-site; PHP 300,000 - 540,000; Full time

Job summary

VA Masters in the Philippines is seeking an experienced Executive Assistant to support our founder and fast-moving leadership team. You will manage calendars, inboxes, follow-ups, and task tracking to keep things running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable communicating directly with senior leaders.

Proficiency with Google Workspace and common task tools is a plus. This role offers growth as the company scales and a high-trust environment for independent

Qualifications

• Proven experience supporting senior leaders as an EA or similar role.
• Strong calendar and email management using Google Workspace.
• Excellent organizational skills with ability to track multiple tasks and deadlines.
• Comfortable following up persistently and professionally with internal and external contacts.

Responsibilities

• Maintain the executive's calendar, scheduling meetings and resolving conflicts
• Monitor and organize the executive's email, replying on their behalf
• Check in with team members and external contacts to keep projects and deadlines on track
• Keep the task tracker in Google Sheets up to date, including status updates on active proposals and RFPs
• Coordinate key meetings, prepare agendas, and capture action items
• Keep documents, files, and shared folders organized and easy to find
• Flag priorities, risks, and overdue items to the executive before they turn into problems
• Handle ad hoc administrative requests and support asynchronous tasks independently
• Develop routines and simple processes that lighten the executive's workload over time

Skills

Executive support

Calendar management

Email management

Google Workspace

Task tracking

Communication

Organization

Tools

Asana

ClickUp

Notion

Trello

Job description

Job Summary:

When a founder's inbox, calendar, and follow-ups are in order, everything else gets lighter, and an experienced Executive Assistant will bring that order to our founder and fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking so that nothing slips through the cracks. An organized, proactive professional who is at ease communicating directly with senior leadership is the right match.

Key Responsibilities:

• Maintain the executive's calendar, scheduling meetings and resolving conflicts
• Monitor and organize the executive's email, replying on their behalf
• Check in with team members and external contacts to keep projects and deadlines on track
• Keep the task tracker in Google Sheets up to date, including status updates on active proposals and RFPs
• Coordinate key meetings, prepare agendas, and capture action items
• Keep documents, files, and shared folders organized and easy to find
• Flag priorities, risks, and overdue items to the executive before they turn into problems
• Handle ad hoc administrative requests and support asynchronous tasks independently
• Develop routines and simple processes that lighten the executive's workload over time

Mandatory Skills:

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders
• Strong calendar and email management skills (Google Workspace: Gmail, Google Calendar, Google Sheets)
• Excellent organizational skills and the ability to track multiple tasks and deadlines
• Comfortable following up persistently and professionally with internal and external contacts
• Excellent spoken and written English, with confidence on direct calls with leadership
• Dependable at following through, meticulous with the details, and comfortable setting your own pace without close oversight
• Strong communication skills

Preferred Skills:

• Experience supporting a founder or executive at a startup or fast-growing company
• Familiarity with RFP, proposal, or bid coordination
• Experience with task management tools such as Asana, ClickUp, Notion, or Trello
• Able to keep several projects moving side by side, checking in regularly so nothing stalls
• Prior experience working asynchronously with a US-based team
• A proactive mindset that anticipates needs rather than waiting for instructions

Why Join Us:

This is a high-trust role alongside company leadership at an exciting stage of growth. You will be a key part of a small, driven team, with room to expand your responsibilities as the company grows. If you enjoy keeping things organized and making a real difference behind the scenes, we would love to meet you.