Executive Assistant

GOLDEN TOPPER INVESTMENTS INC.; Cebu City; On-site; PHP 290,000 - 502,000; Full time

Job summary

Golden Topper Investments Inc. in Cebu City seeks an Executive/Administrative Assistant to support the President with daily operations, scheduling, and the preparation of reports, presentations, and correspondence.

This role requires handling confidential information, coordinating across departments, managing calendars, and ensuring timely follow-up on action items, meetings, and engagements for executive leadership.

Qualifications

• Bachelor's degree in business-related field.
• At least one year of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management and ability to organize multiple projects.
• Proficiency with office productivity tools and quick to learn new software.
• Flexible team player, able to adapt to changes and challenges.
• Ability to maintain confidentiality of company information.

Responsibilities

• Provide day-to-day executive support to the President.
• Assist in managing and organizing the President’s schedule, appointments, meetings, and engagements.
• Coordinate and monitor meetings, appointments, and commitments for proper scheduling.
• Prepare and organize documents, reports, presentations, and correspondence for the President.
• Review and route documents for approval and ensure supporting attachments.
• Monitor documents requiring signature and ensure timely routing with departments.
• Maintain records of documents submitted to and released by the Office of the President.
• Serve as a coordination point between the President and internal departments and stakeholders.
• Facilitate instructions and requests of the President with concerned departments.
• Monitor status of matters and provide timely updates to the President.
• Coordinate with personnel to ensure deadlines and action items are addressed.
• Assist in preparing meeting agendas, briefing materials, and minutes.
• Attend meetings when required and document key discussions and actions.
• Support confidential information management and executive initiatives.

Education

Bachelor's degree in business-related course

Job description

Golden Topper is an emerging real estate developer whose mission is to redefine city skylines across the Philippines and innovate the real estate landscape with world-class residences. Armed with extensive experience and leadership in residential development abroad, Golden Topper aims to bring sustainable development, high-value properties, and innovative home solutions to cater to even the most discerning lifestyles. Each project has been crafted with precision to engage, inspire senses, and provide comfortable living spaces.

As Golden Topper continues to grow, we are looking for a lot of great talents from different walks of life who can bring their individualities and creativity to strive excellence, attain rewards and achieve their full potentials with us.

Duties and Responsible:

• Executive and Administrative Support

  • Provide day-to-day administrative and executive support to the President.

  • Assist in managing and organizing the President’s schedule, appointments, meetings, and engagements.

  • Coordinate and monitor meetings, appointments, and other commitments to ensure proper scheduling and preparation.

  • Prepare and organize documents, reports, presentations, correspondence, and other materials required by the President.

  • Review and Routing of Documents for Approval Review documents, memoranda, requests, reports, and other materials submitted for the President’s review and approval.

  • Ensure that documents are complete, properly prepared, and have the necessary supporting attachments and endorsements before presenting them to the President.

  • Monitor documents requiring the President’s signature, approval, or action and ensure timely routing and follow-up with concerned departments.

  • Maintain proper records and monitoring of documents submitted to and released by the Office of the President.

  • Coordination and Follow-Up Serve as a key coordination point between the President and internal departments, executives, managers, and other stakeholders.

  • Facilitate and follow up on instructions, directives, and requests of the President with concerned departments.

  • Monitor the status of pending matters and provide timely updates to the President.

  • Coordinate with concerned personnel to ensure that commitments, action items, and deadlines are properly monitored and addressed.

• Meeting and Executive Engagement Support

  • Assist in preparing meeting agendas, briefing materials, presentations, and other necessary documents.

  • Attend meetings, when required, and document important discussions, instructions, and action items.

  • Monitor and follow up on action items arising from meetings involving the President.

  • Assist in coordinating the President’s internal and external meetings, appointments, and official engagements.

• Confidentiality and Information Management

  • Handle confidential, sensitive, and executive-level information with utmost discretion and professionalism.

  • Maintain organized and secure records of the President’s documents, correspondence, schedules, and other official matters.

  • Exercise proper judgment in handling information and communications involving the President and the Company.

• Personal and Other Executive Assistance

  • Provide assistance to the President on personal and work-related matters, as may be assigned from time to time.

  • Assist in coordinating personal appointments, schedules, travel arrangements, and other requirements of the President, when necessary.

  • Provide support for personal or executive errands and other tasks entrusted by the President.Maintain professionalism and discretion when handling matters of a personal or sensitive nature.

• Other Duties

  • Perform other related duties and responsibilities that may be assigned by the President from time to time.

  • Provide support on special projects, executive initiatives, and other matters requiring direct assistance to the Office of the President.
    

Qualifications:

• Bachelor's Degree of Business Related Course

• At least one year of experience in an administrative role reporting directly to upper management

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees