Executive Administrative Manager

Global Autodistribution, Inc.; Mandaue; On-site; PHP 520,000 - 900,000; Full time

Benefits offered by this job

HMO

Government-mandated benefits

Competitive compensation

Job summary

AutoGlobal Group in Cebu, Philippines is seeking an Executive Administrative Manager to anchor the Executive Office, enabling the President and MD to execute strategic priorities with minimal friction.

The role oversees the executive calendar, communications, cross-department coordination, and planning systems, requiring high discretion, initiative, and mastery of digital productivity tools.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management or a related field
• Post-graduate diploma or certification in Office Management or Executive Administration is an advantage
• 5–8 years of progressive administrative experience, with at least 3 years supporting C-suite or senior leadership
• Prior exposure to dual-reporting or multi-principal executive support is a strong advantage
• Experience in automotive, distribution, retail, or similar industry is preferred but not required
• Proven track record managing complex, high-volume calendars and domestic/international travel logistics
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Hands-on experience with project management or productivity tools (Asana, Notion, Trello, or similar)
• Working knowledge of NetSuite, Sprout HR, and Power BI dashboards (view/reporting level) is an advantage
• Strong written communication — capable of drafting executive-level correspondence independently
• Exceptional organizational skills with a strong sense of urgency and follow-through
• High discretion and integrity handling confidential business and executive information
• Proactive problem-solver — anticipates needs before they become issues
• Excellent interpersonal skills; able to coordinate across departments and with external stakeholders
• Composure under pressure with the ability to manage competing priorities simultaneously
• Adaptable and willing to flex responsibilities based on operational demands

Responsibilities

• Executive Calendar & Schedule Management: Owns, manages, and optimizes the daily and weekly schedules of the MD and President. Anticipates conflicts and resolves proactively.
• Communications & Correspondence: Drafts, reviews, and manages executive-level communications, memos, and confidential documents. Filters and routes inbound correspondence.
• Meeting & Event Coordination: Prepares agendas, materials, and logistics for executive meetings. Tracks post-meeting action items and ensures follow-through.
• Travel & Logistics Planning: Manages end-to-end travel arrangements — domestic and international — including itineraries, transport, accommodation, and expense coordination.
• Cross-Department Coordination: Acts as the operational liaison between the Executive Office and all departments, ensuring directives are cascaded and deadlines met.
• Operating Rhythm & Planning: Owns the executive operating rhythm (weekly reviews, monthly plans). Maintains deadline trackers and escalates at-risk items.
• Digital Tool Management: Implements and manages productivity and planning tools (MS Teams, Outlook, project trackers, scheduling systems).
• Team Leadership: Supervises the Executive Administrative Associate (when applicable). Sets quality standards and assigns tasks across the Executive Office.
• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

Skills

Calendar management

Executive communications

Travel logistics

Cross-department coordination

Digital productivity tools

Team leadership

Discretion & integrity

Problem solving

Interpersonal skills

Adaptability

Education

Bachelor's degree in Business Administration

Office Management certification

Post-graduate diploma

Tools

Microsoft 365

Asana

Notion

Trello

NetSuite

Sprout HR

Power BI

Job description

Role Details

Department: Executive Office

Employment Type: Regular Full-Time | On-site

Work Setup: On-site | Central Office — Cebu (Mandaue)

Work Schedule: Monday to Friday

Expected Start Date: As soon as possible

About Us

AutoGlobal Group powers the Philippines with more than vehicles—we power ambition. By combining expertise, innovation, and unmatched service, we set the standard for automotive excellence. Every vehicle we deliver, every solution we offer, drives progress for businesses and individuals alike.

Here, people matter. Careers flourish, ideas spark change, and every member of our team has the chance to leave a mark. At AutoGlobal Group, we don't just follow the road—we create it.

Welcome to AutoGlobal Group. Welcome to driving the future.

The Role

The Executive Administrative Manager is the operational anchor of the Executive Office of the AutoGlobal Group ensuring the President and Managing Director can execute their strategic priorities without friction. This role owns the executive calendar, communications, cross-department coordination, and planning systems — and requires high discretion, initiative, and mastery of digital productivity tools.

WHAT YOU'LL DO

• Executive Calendar & Schedule Management: Owns, manages, and optimizes the daily and weekly schedules of the MD and President. Anticipates conflicts and resolves proactively.
• Communications & Correspondence: Drafts, reviews, and manages executive-level communications, memos, and confidential documents. Filters and routes inbound correspondence.
• Meeting & Event Coordination: Prepares agendas, materials, and logistics for executive meetings. Tracks post-meeting action items and ensures follow-through.
• Travel & Logistics Planning: Manages end-to-end travel arrangements — domestic and international — including itineraries, transport, accommodation, and expense coordination.
• Cross-Department Coordination: Acts as the operational liaison between the Executive Office and all departments, ensuring directives are cascaded and deadlines met.
• Operating Rhythm & Planning: Owns the executive operating rhythm (weekly reviews, monthly plans). Maintains deadline trackers and escalates at-risk items.
• Digital Tool Management: Implements and manages productivity and planning tools (MS Teams, Outlook, project trackers, scheduling systems).
• Team Leadership: Supervises the Executive Administrative Associate (when applicable). Sets quality standards and assigns tasks across the Executive Office.
• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

WHAT WE'RE LOOKING FOR

Minimum Qualifications:

• Bachelor's degree in Business Administration, Communications, Management or a related field
• Post-graduate diploma or certification in Office Management or Executive Administration is an advantage
• 5–8 years of progressive administrative experience, with at least 3 years supporting C-suite or senior leadership
• Prior exposure to dual-reporting or multi-principal executive support is a strong advantage
• Experience in automotive, distribution, retail, or similar industry is preferred but not required
• Proven track record managing complex, high-volume calendars and domestic/international travel logistics
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Hands-on experience with project management or productivity tools (e.g., Asana, Notion, Trello, or similar)
• Working knowledge of NetSuite, Sprout HR, and Power BI dashboards (view/reporting level) is an advantage
• Strong written communication — capable of drafting executive-level correspondence independently
• Exceptional organizational skills with a strong sense of urgency and follow-through
• High discretion and integrity handling confidential business and executive information
• Proactive problem-solver — anticipates needs before they become issues
• Excellent interpersonal skills; able to coordinate across departments and with external stakeholders
• Composure under pressure with the ability to manage competing priorities simultaneously
• Adaptable and willing to flex responsibilities based on operational demands

WHY JOIN US

• Direct executive exposure — work side-by-side with the President and Managing Director, shaping how the Executive Office runs
• Cross-functional reach — coordinate directly with every department head plus HR, Finance, and IT across the organization
• Digital-first environment — run the office through Outlook, Teams, Power BI, and modern project-management tools, with zero off-system workarounds
• Leadership opportunity — build and develop the Executive Administrative Associate as your functional backup
• High-trust, high-impact role — full authority over the executive calendar and admin budget within approved limits
• Competitive compensation package with full government-mandated benefits and HMO

We’re committed to continuous improvement—of our products, our processes, and our people. We encourage fresh ideas, back them with real support, and give teams the tools and trust to own outcomes. When you grow here, your work scales with you.

Why You’ll Love Working Here

• An inclusive workplace, where diverse perspectives fuel better ideas
• Clear opportunities to learn, grow, and advance your career
• Collaborative teams that move fast, share knowledge, and build together
• A culture that recognizes ownership, celebrates wins, and values impact

At AutoGlobal Group, we’re more than a company—we’re a community committed to excellence, progress, and delivering results that matter. Join us and be part of a team that’s DRIVEN.

PRIVACY NOTICE

AutoGlobal Group is committed to protecting your privacy and personal data. By submitting your job application, you consent to the collection, processing, and storage of your information for recruitment and hiring purposes. We handle your data responsibly and in compliance with applicable privacy laws. If you have any questions or concerns about how your personal data is used or stored, please contact us at autoglobalgroup.com.ph.