Executive Admin & Scheduling Specialist

Asurion; Mabalacat; On-site; PHP 300,000 - 520,000; Full time

Job summary

Asurion seeks an Administrative Assistant to support the Site Director and multiple business stakeholders. The role requires initiative, discretion, and the ability to thrive in a dynamic environment, handling confidential information with tact.

The candidate will coordinate complex schedules, travel, meetings, and various admin tasks, working across teams and leaders located at the corporate headquarters.

Qualifications

• At least 3 years’ experience in a business environment handling administrative responsibilities; 1-2 years’ experience as Administrative Assistant preferred
• Proficiency in MS Office Suite (Excel, PowerPoint, Outlook)
• Ability to manage confidential information with discretion
• Strong verbal and written communication skills

Responsibilities

• Manage complex and ever-changing stakeholders’ schedules
• Coordinate intricate domestic and international travel
• Facilitate domestic and international client and internal meetings
• Monitor and respond in a timely manner to high volume of correspondence
• Compose meeting notes/minutes while maintaining confidentiality
• Manage competing priorities and work with teams to resolve issues
• Manage contacts database, expense reports, and other general administrative tasks
• Screen phone calls and direct them as appropriate
• Liaise with IT to ensure executives have proper working equipment
• Heavy networking with other administrative assistants to understand schedules and priorities
• Perform administrative functions such as record keeping, report writing, and establishing procedures for orderly operations
• Coordinate and plan team events and offsites
• Provide solutions to problems and act as a trusted partner to business stakeholders

Skills

MS Office Suite

Concur software

Verbal & written communication

Discretion

Organizational skills

Self-starter

Confidential information handling

Multi-tasking

Tools

MS Office Suite

Concur

Job description

Asurion seeks an Administrative Assistant to support the Site Director and multiple business stakeholders. The role requires initiative, discretion, and the ability to thrive in a dynamic environment, handling confidential information with tact.

The candidate will coordinate complex schedules, travel, meetings, and various admin tasks, working across teams and leaders located at the corporate headquarters.