Administrative Assistant (Night Shift)

Asurion; Mabalacat; On-site; PHP 300,000 - 520,000; Full time

Job summary

Asurion seeks an Administrative Assistant to support the Site Director and multiple business stakeholders. The role requires initiative, discretion, and the ability to thrive in a dynamic environment, handling confidential information with tact.

The candidate will coordinate complex schedules, travel, meetings, and various admin tasks, working across teams and leaders located at the corporate headquarters.

Qualifications

• At least 3 years’ experience in a business environment handling administrative responsibilities; 1-2 years’ experience as Administrative Assistant preferred
• Proficiency in MS Office Suite (Excel, PowerPoint, Outlook)
• Ability to manage confidential information with discretion
• Strong verbal and written communication skills

Responsibilities

• Manage complex and ever-changing stakeholders’ schedules
• Coordinate intricate domestic and international travel
• Facilitate domestic and international client and internal meetings
• Monitor and respond in a timely manner to high volume of correspondence
• Compose meeting notes/minutes while maintaining confidentiality
• Manage competing priorities and work with teams to resolve issues
• Manage contacts database, expense reports, and other general administrative tasks
• Screen phone calls and direct them as appropriate
• Liaise with IT to ensure executives have proper working equipment
• Heavy networking with other administrative assistants to understand schedules and priorities
• Perform administrative functions such as record keeping, report writing, and establishing procedures for orderly operations
• Coordinate and plan team events and offsites
• Provide solutions to problems and act as a trusted partner to business stakeholders

Skills

MS Office Suite

Concur software

Verbal & written communication

Discretion

Organizational skills

Self-starter

Confidential information handling

Multi-tasking

Tools

MS Office Suite

Concur

Job description

Job Description Summary
Asurion is seeking for an Administrative Assistant to provide support for multiple business stakeholders, but foremost the Site Director of our team. We are dedicated to finding a professional who possesses drive, initiative, and a great attitude to manage day-to-day business; forward-thinking executives who are dedicated to growing the business. The candidate must be polished, a self-starter, and able to thrive in a dynamic, ever-changing environment. Attention to detail, integrity, and productivity are essential traits, as well as displaying tact, composure, and maturity. The ideal candidate needs to effectively communicate with the executive staff and maintain highly confidential information. Candidate will work with leaders and teams that are located at the corporate headquarters

Essential Duties and Responsibilities:

• Manage complex and ever-changing stakeholders’ schedules

• Coordinate intricate domestic and international travel

• Facilitate domestic and international client and internal meetings

• Monitor and respond in a timely manner to high volume of correspondence

• Compose meeting notes/minutes as needed, while maintaining confidentiality

• Manage competing priorities and work with teams to resolve issues

• Manage contacts database, expense reports, and other general administrative tasks, i.e., mailing, PO processing, faxing, copying, binding materials etc.

• Screen phone calls and direct them as appropriate

• Liaise with IT to make sure executives have proper working equipment, such as laptops, mobile phones and other external hardware

• Heavy networking with other administrative assistants to better understand schedules and priorities

• Perform administrative functions such as record keeping, report writing, composing correspondence and establishing procedures for orderly operations

• Coordinates and plans team events and offsites

Here’s what you’ll bring to the team:

• At least 3 years’ experience in a business environment handling administrative responsibilities; 1-2 years’ experience as Administrative Assistant preferred

• Proficiency in MS Office Suite (Excel, PowerPoint, Outlook)

• Proficiency in Concur software for financial business needs

• Must manage confidential information with the highest sense of discretion

• Must possess excellent verbal and written communication skills

• Provides the highest level of initiative and follow-through

• Excellent interpersonal, communication, and organizational skills

• High level of skill in both oral and written communication and the ability to effectively present ideas and information

• Works autonomously and performs all responsibilities with discretion, self-guided judgment, a positive attitude, tact, and poise

• Follows directions with minimal supervision

• Maintains accuracy and attention to detail

• Able to manage multiple priorities while meeting deadlines

• Professional, calm composure with sense of humor

• Ability to respond effectively to clients, employees and administration and handle sensitive and/or confidential communications

• Able to provide or suggest solutions to problems

• Acts as a trusted partner to business stakeholders, displaying the highest levels of integrity