Executive Admin Assistant

Outsourced Quality Assured Services Pty; Philippines; Remote; PHP 335,000 - 670,000; Full time

Job summary

Outsourced. ph is seeking a proactive, highly organized Executive Administrative Assistant to serve as a versatile operational partner to company leadership. This is a fully remote, asynchronous role with significant schedule flexibility.

The ideal candidate will handle executive administration, project coordination, basic Xero bookkeeping, and marketing support across a growing group of companies, meeting deadlines and communicating clearly while adapting to evolving priorities.

Qualifications

• Proven executive support or administrative experience.
• Hands-on experience with Xero bookkeeping.
• Familiarity with Canva and social media scheduling tools.
• Excellent written and verbal English skills.
• Highly organized with ability to manage multiple projects.
• Able to work independently in a dynamic, remote environment.
• Willing to adapt as the organization grows.
• Strong problem-solving and tech-savvy mindset.

Responsibilities

• Provide executive and project administration support to leadership.
• Handle Xero data entry and financial cleanup tasks.
• Coordinate marketing content and social media activities.

Skills

Executive Support Experience

Xero Proficiency

Marketing Capabilities

Strong Communication

Highly Organized

Independent and Accountable

Problem-Solving Ability

Technology Confidence

Tools

Canva

Job description

Executive Admin Assistant

Full Time Employee

Job Summary

seeking a proactive, highly organized Executive Administrative Assistant to serve as a versatile operational partner to company leadership.

About Us

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

Role Overview:

Executive Administrative Assistant (with Xero Bookkeeping and Marketing Capabilities)

Simply Home Inc. is seeking a proactive, highly organized Executive Administrative Assistant to serve as a versatile operational partner to company leadership. This role is ideal for a resourceful, multi-skilled professional who enjoys a dynamic workload and is comfortable working across executive administration, project coordination, basic Xero bookkeeping, and marketing support. Simply Home is continuing to grow and expand its operations, services, and portfolio of companies. As new businesses, projects, and operational needs are developed, this position will evolve alongside the organization. Responsibilities may change, expand, or shift over time-based on company priorities. The right candidate will be adaptable, eager to learn, and comfortable stepping into new areas as the company grows. This is not a narrowly defined administrative position. It is an opportunity to become a trusted operational partner within a growing group of companies. This is a fully remote, asynchronous position with significant schedule flexibility. Standard U.S business hours are not required; however, the successful candidate must consistently meet deadlines, communicate clearly, remain responsive, and independently manage assigned responsibilities.

Key Responsibilities

• Executive and Project Administration Executive Support: Assist company leadership with administrative workflows, scheduling, follow-ups, research, documentation, and special projects. Task and Project Management: Organize priorities, track deadlines, coordinate action items, and ensure important tasks do not fall through the cracks. Operational Support: Help improve processes, organize digital files, maintain internal systems, and support the development of new operational procedures. Documentation and Communication: Draft professional correspondence, prepare meeting summaries, organize company resources, and create clear internal documentation. Special Projects: Take ownership of changing assignments and assist with new companies, services, systems, and initiatives as they are introduced.
• Xero Data Entry and Financial Cleanup Historical Account Cleanup: Assist with reviewing, correcting, and reorganizing historical entries in Xero so the accounting records accurately align with bank statements, reports, and supporting documentation. Routine Bookkeeping: Complete ongoing transactional data entry, categorization, bank reconciliations, and general account maintenance. Record Accuracy: Identify inconsistencies, duplicate entries, missing information, and reconciliation issues, then work independently to research and resolve them. Financial Organization: Maintain organized financial records and assist with gathering documentation requested by company leadership, bookkeepers, or the corporate CPA. High-level tax strategy, tax preparation, optimization, and filings are managed by the company's corporate CPA.
• Marketing and Social Media Coordination Content Support: Assist with creating, formatting, proofreading, and organizing content for social media, email campaigns, websites, and digital marketing materials. Design Assistance: Use tools such as Canva to create polished, on-brand graphics and promotional materials. Social Media Scheduling: Help organize content calendars, schedule posts, monitor engagement, and maintain consistent activity across platforms. Brand Consistency: Ensure written and visual content reflects the company's voice, standards, and brand identity. Marketing Administration: Assist with campaign organization, performance tracking, research, and other marketing-related projects as needed.

Qualifications and Requirements

• Executive Support Experience: Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Xero Proficiency: Hands-on experience working in Xero is required. Candidates should be comfortable reviewing transactions, completing reconciliations, identifying discrepancies, and assisting with account cleanup.
• Marketing Capabilities: Familiarity with Canva, social media platforms, content scheduling tools, and basic digital marketing practices.
• Strong Communication: Excellent written and verbal English skills, including the ability to draft polished professional communications.
• Highly Organized: Strong attention to detail with the ability to manage multiple responsibilities, deadlines, companies, and projects simultaneously.
• Independent and Accountable: Able to take ownership of assignments from beginning to completion without constant supervision. Adaptable: Comfortable working in an evolving position where responsibilities will grow and change as the company expands.
• Problem-Solving Ability: Resourceful and willing to research solutions, ask thoughtful questions, and make sound recommendations.
• Technology Confidence: Comfortable learning new software, systems, platforms, and processes.

The Ideal Candidate

The ideal candidate does more than complete assigned tasks. They anticipate needs, identify potential problems, suggest improvements, and help create structure within a growing organization. You should be comfortable wearing multiple hats and transitioning between administrative work, bookkeeping projects, marketing tasks, research, and operational support. Some weeks may focus heavily on Xero cleanup, while others may involve executive projects, marketing coordination, process development, or assisting with the launch of a new company. This position is best suited for someone who is excited by growth, variety, and the opportunity to build a long-term role that expands with the organization.

Note:

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.