Executive, Accounts Payable

EDOTCO Group; Manila; On-site; PHP 350,000 - 550,000; Full time

Job summary

EDOTCO Group in Manila is seeking an experienced AP professional to process invoices, manage payments, and support daily financial operations. The role involves ensuring accuracy, compliance with policies, and timely reporting.

The candidate should have a strong accounting background with at least 5 years in AP, proficiency in MS Office, and familiarity with Microsoft Dynamics 365. A collaborative team player is essential for this on-site role in Metro Manila.

Qualifications

• Possess at least an Accounting Degree or Professional Qualification (e.g. CPA) with a strong accounting background.
• At least 5 years of relevant work experience.
• Previous experience in Accounts Payable operations is an advantage.
• Strong Microsoft Office skills: Excel, Word and PowerPoint.
• Excellent in time management and prioritization, able to work under pressure and as part of a team.
• Good problem-solving, able to contribute ideas and improvements.
• Strong verbal and written communication skills.
• Experience with Microsoft Dynamics 365 will be an added advantage.

Responsibilities

• Process invoices accurately and submit payments for verification and approvals.
• Verify payments to vendors and staff before submission for final approvals.
• Maintain SOPs and desk procedures and keep them updated as needed.
• Post invoices and ensure compliance with accounting policies and local rules.
• Prepare analysis and statements for audits, liaising with auditors and vendors.
• Close monthly, quarterly and year-end accounts, including AP postings and tax schedules.
• Prepare reports for statutory and management needs.
• Conduct self-inspections to ensure adherence to accounting practices and guidelines.

Skills

MS Excel

MS Word

PowerPoint

Time management

Communication skills

Problem solving

Education

Accounting degree

CPA

Tools

Microsoft Dynamics 365

Job description

Responsible for processing all invoices received for payments and for undertaking the payment of all payables in an accurate, efficient and timely manner. This will involve, compiling and maintaining accounts payable records, review and verify invoices and check requests, flag and clarify any unusual or questionable invoice items or prices, match invoices and prepare for payment, while also providing clerical and administrative support as needed. Besides, she/he will be assisting and supporting Finance Operations & Control Manager on daily tasks, resolving issues arise from respective HoD and implementation of project initiatives as and when required.

Key Accountabilities

• Accurate and timely invoices processing and submissions of payments to Fin Operations & Control Manager and authorized signatories for verifications and approvals.
• Confirm the accuracy for all payments made to vendors/staffs/local authorities before submitting to Fin Operations & Control Manager.
• Maintain standard operation procedures and desk procedures and update as required.
• Perform and ensure the posting of invoices is accurate and complies with accounting policies and local requirements.
• Preparation of analysis/Statement of account and support for internal and external audit requirements, liaising with the auditors, vendors and colleagues across the business/country as required.
• Perform the month end, quarter end and year end accounting closing activities which includes but not limited to: Invoice processing and posting; Payment processing; Prepare Withholding Tax schedule and payment to Tax Authority; Perform monthly Balance Sheet Reconciliation and Analysis for AP which includes prepare Statement of Accounts with vendors, GRIR Accruals analysis & etc.
• Prepare various Reporting for statutory and management needs.
• Perform self-inspection on work areas and implement measures to ensure compliance to accounting practices, policies and guidelines.

Qualifications, Skills & Experience

• Possess at least an Accounting Degree or Professional Qualification (eg. CPA) with a strong accounting background.
• At least 5 years of relevant work experience.
• Previous experience and knowledge in the Accounting Shared Services supporting Accounts Payable operations will be an added advantage.
• Excellent in Microsoft Office application such as Excel, Word and PowerPoint.
• Excellent in time management and task prioritization, able to work well under pressure, deadline focused and a committed team player.
• Good problem-solving skill, contribute ideas and implement improvements.
• Strong verbal and written communication skills
• Experience with Microsoft Dynamics 365 will be an added advantage