Events Coordinator

Wright Park Hotel; Baguio; On-site; PHP 335,000 - 614,000; Full time

Job summary

Wright Park Hotel is seeking an Event Coordinator to orchestrate client-booked events and develop signature hotel experiences that elevate the property. You will work across Sales, Marketing, and SMM teams to create memorable occasions that align with our luxury brand.

The role requires strong creativity, organization, and cross-department collaboration to ensure seamless event delivery and exceptional guest service during weddings, corporate functions, and social gatherings.

Responsibilities

• Conceptualize and organize hotel-initiated events to attract guests and enhance brand reputation.
• Collaborate with Sales and Marketing Officer and SMM Manager to promote events through social media, press releases, and guest communications.
• Monitor guest feedback and market trends to design innovative experiences that differentiate the hotel.
• Coordinate with external vendors, local government units, caterers, tour guides, and barangays.
• Liaise with clients to understand event objectives, preferences, and budgets.
• Provide professional recommendations on event packages, menus, and venue setups.
• Prepare event proposals, contracts, and detailed event orders.
• Coordinate logistics with housekeeping, engineering, and front office teams.
• Supervise event setup and execution, ensuring adherence to agreed specifications.
• Act as the primary point of contact for clients during events.
• Troubleshoot issues promptly to maintain guest satisfaction.
• Assist in the design and execution of weddings, corporate functions, social gatherings, and hotel-initiated events.
• Coordinate with internal departments such as Housekeeping, Front office, and Engineering to ensure seamless delivery.
• Prepare event orders, timelines, and floor plans.
• Maintain event calendars and ensure smooth scheduling.
• Track event expenses and ensure alignment with budgets.
• Prepare post-event reports and recommend improvements.
• Ensure all events reflect the hotel\'s luxury standards and brand identity
• Deliver exceptional guest service and act as the primary point of contact during events
• Uphold professionalism and hospitality in all interactions
• Collaborate with Sales and Marketing Officer and SMM Manager to promote hotel events and packages

Job description

Job Overview:

The Event Coordinator plays a vital role in establishing the hotel as a premier destination for memorable experiences. This position is responsible for coordinating client-booked events and proactively creating signature hotel events that showcase the property, attract guests, and strengthen brand visibility. The role requires creativity, organizational excellence, and strong collaboration across departments to deliver events that reflect the hotel’s luxury standards.

Duties and Responsibilities:

1. Event Creation & Guest Attraction

• Conceptualize and organize hotel-initiated events (e.g., themed dinners, cultural showcases, wellness retreats, seasonal celebrations) to attract guests and enhance brand reputation
• Collaborate with Sales and Marketing Officer and SMM Manager to promote events through social media, press releases, and guest communications
• Monitor guest feedback and market trends to design innovative experiences that differentiate the hotel
• Coordinate with external vendors, local government units, caterers, tour guides, and barangays

2. Client Engagement and Event Coordination

• Liaise with clients to understand event objectives, preferences, and budgets
• Provide professional recommendations on event packages, menus, and venue setups
• Prepare event proposals, contracts, and detailed event orders
• Coordinate logistics with housekeeping, engineering, and front office teams
• Supervise event setup and execution, ensuring adherence to agreed specifications
• Act as the primary point of contact for clients during events

Troubleshoot issues promptly to maintain guest satisfaction

3. Event Planning and Coordination

Assist in the design and execution of weddings, corporate functions, social gatherings, and hotel-initiated events

Coordinate with internal departments such as Housekeeping, Front office, and Engineering to ensure seamless delivery

Prepare event orders, timelines, and floor plans

4. Administrative and Reporting

• Maintain event calendars and ensure smooth scheduling
• Track event expenses and ensure alignment with budgets
• Prepare post-event reports and recommend improvements

5. Brand & Guest Experience

• Ensure all events reflect the hotel's luxury standards and brand identity
• Deliver exceptional guest service and act as the primary point of contact during events
• Uphold professionalism and hospitality in all interactions
• Collaborate with Sales and Marketing Officer and SMM Manager to promote hotel events and packages