Event Coordinator

PFF U19 National Group; Carmona; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Philippine Football Federation in Carmona, Cavite seeks an experienced Event Coordinator for a full-time role. You will plan and execute football events ranging from local tournaments to national championships, coordinating between internal teams and external stakeholders to ensure timely, on-budget delivery.

You will manage budgets, vendor relationships, and procurement, while supervising registrations, accreditation, and communications.

Qualifications

• Proven experience in event coordination or event management, preferably in sports.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities with diverse stakeholders.
• Proficiency in event management software and MS Office.
• Demonstrated ability to manage budgets and negotiate with vendors.
• Flexibility to work outside standard hours, including weekends and evenings.
• Knowledge of football or sports events is desirable.

Responsibilities

• Plan and coordinate all aspects of football events, including tournaments, training camps, friendly matches, and national competitions.
• Manage event budgets and procurement processes for cost-effectiveness and quality delivery.
• Liaise with teams, venues, sponsors, media, and government agencies for seamless execution.
• Develop detailed event timelines, checklists, and contingency plans to mitigate risks.
• Oversee on-site event management, including setup and logistics coordination.
• Coordinate with marketing and communications teams to promote events and manage event communications.
• Manage registrations, accreditation, ticketing, and participant information systems.
• Prepare post-event reports and gather feedback for improvements.
• Support development and implementation of event policies and SOPs.
• Maintain detailed records of contracts and financial transactions.

Skills

Event coordination

Budget management

Vendor negotiation

Stakeholder management

MS Office

Event management software

Flexibility hours

Tools

Event management software

Microsoft Office

Job description

About us

The Philippine Football Federation (PFF) is the national governing body for football in the Philippines, dedicated to developing and promoting the sport at all levels. We are committed to fostering excellence in football, nurturing local talent, and organising world-class sporting events that unite communities and inspire the next generation of players and fans. Our mission is to advance football in the Philippines through strategic partnerships, professional management, and unwavering dedication to the sport.

About the role

We are seeking an experienced Event Coordinator to join the Philippine Football Federation in Carmona, Cavite on a full‑time basis. In this role, you will be responsible for planning, organising, and executing a wide range of football events and activities, from local tournaments to national championships and international fixtures. You will serve as a key liaison between the PFF's internal teams and external stakeholders, ensuring that every event is delivered professionally, on time, and within budget. This is an integral position that directly contributes to the Federation's mission of promoting and developing football throughout the Philippines.

Key responsibilities

Plan and coordinate all aspects of football events, including tournaments, training camps, friendly matches, and national competitions

Manage event budgets, vendor relationships, and procurement processes to ensure cost-effectiveness and quality delivery

Liaise with stakeholders, including teams, venues, sponsors, media representatives, and government agencies to ensure seamless event execution

Develop detailed event timelines, checklists, and contingency plans to mitigate risks and ensure smooth operations

Oversee on‑site event management, including setup, logistics coordination, and problem‑solving during events

Coordinate with marketing and communications teams to promote events and manage event‑related communications

Manage registrations, accreditation, ticketing, and participant information systems

Prepare post‑event reports, gather feedback, and identify opportunities for improvement

Support the development and implementation of event policies and standard operating procedures

Maintain detailed records of event documentation, contracts, and financial transactions

What we’re looking for

Proven experience in event coordination or event management, preferably in the sports industry or with sports‑related organizations

Strong organizational and project management skills with the ability to manage multiple events simultaneously

Excellent communication and interpersonal abilities, with the capacity to work effectively with diverse stakeholders

Proficiency in event management software and Microsoft Office applications

Demonstrated ability to manage budgets and negotiate with vendors to achieve cost efficiencies

Problem‑solving mindset with the ability to respond quickly to unexpected challenges during events

Knowledge of football or sports events is highly desirable

Flexibility to work outside standard hours, including weekends and evenings, when required for event execution

Strong attention to detail and commitment to delivering high‑quality events

A valid driver's license is preferred

What we offer

The Philippine Football Federation offers a competitive benefits package designed to support your professional growth and personal wellbeing. We provide opportunities to work on meaningful projects that contribute to the development of football in the Philippines. You will gain valuable experience in sports event management and build a professional network within the sporting community. We foster a collaborative work environment where your contributions are valued and recognized. Additionally, we offer flexible working arrangements where possible to help maintain work‑life balance, and we encourage professional development through training and learning opportunities. As a full‑time employee, you will receive standard benefits in accordance with Philippine labour laws and Federation policies.