Esports Admin/Operations Assistant

PlayTime Entertainment; Philippines; On-site; PHP 312,000 - 402,000; Full time

Job summary

PlayTime Entertainment is seeking an organized Administrative/Operations Assistant in the Philippines to support daily office tasks, travel bookings, and procurement.

You will manage reports and files, coordinate with vendors and the finance team, and assist with fieldwork and travel when required. Ideal candidates have 1–3 years in admin or operations support, strong MS Office and Google Workspace skills, and excellent written and verbal communication.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 1–3 years of experience in an administrative or operations support role. Sports experience nice to have.

Responsibilities

• Prepare reports, presentations, and administrative documents as required.
• Maintain organized filing systems for company records and documents.
• Handle correspondence, emails, and general administrative inquiries.
• Assist with document preparation, submissions, and record keeping.
• Assist with flight, accommodation, visa, and transportation bookings.
• Prepare travel itineraries and supporting documentation.
• Coordinate logistics related to business travel and company activities.
• Track travel-related expenses and reimbursement documentation.
• Coordinate with landlords, property managers, vendors, and service providers regarding facility-related concerns.
• Monitor and follow up on maintenance requests, repairs, internet connectivity issues, and other operational requirements.
• Ensure operational issues are resolved in a timely and efficient manner.
• Source and coordinate with vendors for company requirements.
• Obtain quotations and assist with purchasing supplies, equipment, and services.
• Process procurement requests and coordinate deliveries.
• Act as a company runner for operational needs, including deliveries, purchasing, document processing, bank transactions, government-related submissions, and other administrative errands.
• Coordinate shipments, pickups, and logistics with external service providers.
• Process purchase requests, invoices, liquidation reports, and expense documentation.
• Assist with budget tracking and expense monitoring.
• Coordinate with the finance department regarding payments and supporting documents.
• Ensure administrative and financial records are complete and properly maintained.

Skills

Organizational skills

Multitasking

Communication skills

Detail-oriented

Proactive

Willing to travel

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft Office

Google Workspace

Job description

• Prepare reports, presentations, and administrative documents as required.
• Maintain organized filing systems for company records and documents.
• Handle correspondence, emails, and general administrative inquiries.
• Assist with document preparation, submissions, and record keeping.

Travel & Logistics Coordination

• Assist with flight, accommodation, visa, and transportation bookings.
• Prepare travel itineraries and supporting documentation.
• Coordinate logistics related to business travel and company activities.
• Track travel-related expenses and reimbursement documentation.

Facility & Operations Support

• Coordinate with landlords, property managers, vendors, and service providers regarding facility-related concerns.
• Monitor and follow up on maintenance requests, repairs, internet connectivity issues, and other operational requirements.
• Ensure operational issues are resolved in a timely and efficient manner.
• Source and coordinate with vendors for company requirements.
• Obtain quotations and assist with purchasing supplies, equipment, and services.
• Process procurement requests and coordinate deliveries.
• Act as a company runner for operational needs, including deliveries, purchasing, document processing, bank transactions, government-related submissions, and other administrative errands.
• Coordinate shipments, pickups, and logistics with external service providers.

Finance & Documentation

• Process purchase requests, invoices, liquidation reports, and expense documentation.
• Assist with budget tracking and expense monitoring.
• Coordinate with the finance department regarding payments and supporting documents.
• Ensure administrative and financial records are complete and properly maintained.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 1–3 years of experience in an administrative or operations support role. Esports experience nice to have.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Detail-oriented, reliable, and proactive.
• Willing to perform fieldwork and travel when required.