Engineering Document & Systems Specialist

Philippine NSE Design Services Inc.

Makati

On-site

PHP 279,000 - 390,600

Full time

14 days+

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Job summary

Philippine NSE Design Services Inc. invites applications for an Engineering Document & Systems Specialist.

The role provides admin and technical support for engineering documentation, reporting, information management, and process standardization. This position is ideal for recent graduates with strong organizational skills, basic data analysis capabilities, and an interest in engineering systems, process improvement, and business automation.

Qualifications

Bachelor’s degree in industrial engineering. Fresh graduates welcome.
Internships or projects involving Excel, reporting, documentation, or process improvement is an advantage.
Proficient in Microsoft Excel (formulas, PivotTables, and reporting).
Knowledge of Power Query and basic Power BI.
Basic SQL knowledge is preferred.
Exposure to VBA, automation, SharePoint, or Microsoft 365 is an advantage.

Responsibilities

Maintain engineering document registers and filing systems.
Assist with document numbering, revision tracking, and document distribution.
Ensure only current and approved documents are available for use.
Archive obsolete documents according to company procedures.
Maintain engineering templates, forms, and standard records.
Organize engineering file structures and digital repositories.
Assist with maintaining engineering databases and records.
Support information classification and record retention activities.
Ensure engineering information is properly stored and easily retrievable.
Collect, organize, and consolidate engineering data.
Maintain Excel-based trackers, KPI logs, and status reports.
Update existing dashboards and reporting tools.
Verify data accuracy and completeness before submission.
Assist in documenting engineering workflows and procedures.
Maintain process maps, work instructions, and reference materials.
Support engineering teams in updating documentation.
Participate in continuous improvement projects and team initiatives.
Provide first-level support for engineering documentation systems.
Assist users with document access and template usage.
Support SharePoint, Microsoft 365, and collaboration platforms.
Escalate system-related issues to appropriate personnel when necessary.
Prepare documentation required for audits and reviews.
Maintain records supporting quality and compliance requirements.
Assist in tracking corrective and preventive actions and documentation updates.
Ensure records remain complete, organized, and audit ready.

Skills

Analytical skills

Attention to detail

Communication and teamwork

Learning agility

Continuous improvement mindset

Education

Bachelor’s degree in industrial engineering

Tools

Excel

Power Query

Power BI

SQL

SharePoint/Microsoft 365

VBA

Job description

POSITION: Engineering Document & Systems Specialist

Primary Role:

The EngineeringDocument &SystemsSpecialistprovides administrative and technical support for engineering documentation, reporting, information management, and process standardization activities. The role ensures engineering records, documents, and databases are organized, accurate, and readily accessible while supporting continuous improvement initiatives and digital tools used by the engineering team. This position is ideal for recent graduates who have strong organizational skills, basic data analysis capabilities, and an interest in engineering systems, process improvement, and business automation.

Duties and Responsibilities:

Engineering Document Control

Maintain engineering document registers and filing systems.
Assistin document numbering, revision tracking, and document distribution.
Ensureonly current and approved documents are available for use.
Archive obsolete documents according to company procedures.
Maintain engineering templates, forms, and standard records.

Engineering Information Management

Organize engineering file structures and digital repositories.
Assistwithmaintainingengineering databases and records.
Support information classification and record retention activities.
Ensure engineering information isproperly storedand easily retrievable.

Reporting & Data Support

Collect, organize, andconsolidateengineering data.
Maintain Excel-based trackers, KPI logs, and status reports.
Update existing dashboards and reporting tools.
Verify data accuracy and completeness before submission.

Process Documentation Support

Assistin documenting engineering workflows and procedures.
Maintain process maps, work instructions, and reference materials.
Support engineering teams in updating documentation.
Participate in continuous improvement projects and team initiatives.

Systems & Administrative Support

Provide first-level support for engineering documentation systems.
Assistusers with document access and template usage.
Support SharePoint, Microsoft 365, and collaboration platforms.
Escalate system-related issues toappropriate personnelwhen necessary.

Audit & Compliance Support

Prepare documentationrequiredfor audits and reviews.
Maintainrecords supporting quality and compliance requirements.
Assistin tracking correctiveand preventive actionsand documentation updates.
Ensure recordsremaincomplete, organized, and audit ready.

Qualifications & Skills

Bachelor’s degree in industrial engineering (Fresh graduates are welcome to apply).
Experience through internships, academic projects, or personal projects involving Excel, reporting, documentation, or process improvement is an advantage.
Proficient in Microsoft Excel (formulas, PivotTables, and reporting).
Knowledge of Microsoft Office Suite, data organization, and reporting.
Ability to create process documentation and process maps.
Strong attention to detail and record management skills.
Knowledge of Power Query and basic Power BI.
Basic understanding of Operations Research.
Basic SQL knowledge is preferred.
Exposure to VBA, automation, SharePoint, or Microsoft 365 is an advantage.